NEOGOV · 10 hours ago
Deputy Clerk of Courts
Elkhorn, WI
Full-time
Onsite
Entry, Mid Level
$23.89/hr - $32.38/hr
2+ years expNEOGOV is seeking a Deputy Clerk of Courts for Walworth County. This role involves managing court files, ensuring compliance with Wisconsin State Statutes, and providing support to judges and court officials in various divisions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Comprehend all Wisconsin statutes that pertain to assigned division, along with others that pertain to the office/courts
Be prepared to back up other divisions within the office and have working knowledge of the applicable Wisconsin statutes of those divisions
Ensure the quality and accuracy of the court files by having specific knowledge of federal, state, and local statutes and rules and thereby be able to identify errors, discrepancies, and improperly filed documents and recognize documents missing or not recorded or scanned into the case file
Access, enter, and retrieve data ensuring accuracy and validity of information on specialized Circuit Court Automation Project (CCAP)
Determine the correct case type and required filing fee for all new case filings
Open new cases and assign to proper Court Official. Determine if the file needs to be routed to a Court Official for immediate review of if a future review date is needed
Accurately enter the final disposition for all case types including financial assessments, criminal sentences, civil judgments or other conditions that may apply
Ensure court records are available for the judges and provide the proper records to the Court upon request
Identify and locate relevant case information, organize case files ensuring information is organized and easily accessible for the judge
Review paperwork submitted for filing to ensure completeness and accuracy
Process both paper documents and electronic documents, doing routine tasks such as data entry, organization, cross-referencing, scanning, copying, and retrieval. Ensure proper security classifications are applied to each case type
Determine proper routing of all documents through e-filing
Maintain all files to include exhibits. Follow office procedures for maintenance of files and exhibits including contraband, weapons, drugs, and currency. Store exhibits during and upon completion of trial and maintain accountability for the exhibits and files being used by their division
Develop and maintain a high level of trust with the judges/commissioners: Ensure the smooth and adequate flow of information between the Judge and other Clerk of Courts staff
Draft basic legal documents to be routed to the Judge for review and signature
Process necessary paperwork for those cases in which a Request for Substitution of Judge or when a judge recuses
Schedule all hearings for the court. Provide accurate calendar management including scheduling of court hearings, trials, conferences, legal appointments, and provide all necessary information for scheduling conferences
Generate notices of hearings for upcoming hearings
Ability to handle multi-trial schedules, speedy demands for defendants incarcerated, and prioritize the schedules for the judges/commissioners
Prepare the daily court calendar. Monitor all case files in assigned division; schedule for the appropriate handling and disposal of all cases in a timely manner
Clerk all types of hearings: Take concise minutes as required by Section 59.40, Wis. Stats. Administer oath to interpreters, witnesses, jurors, and bailiffs. Mark and maintain exhibits. Ensure that all the courtroom equipment, video, audio, monitors, and other items are working and ready for use. Provide attorneys/parties with necessary paperwork during/following the court hearing. Identify hearings/trials that require higher security needs. Communicate with Court Security to ensure coverage based on need/risk/type of hearing
Jury Management: Monitor and manage cases scheduled for jury trials. Determine the panel size needed for trial and take into consideration special requirements necessary for high-profile cases and lengthy trials. Make the necessary arrangements for jury meals. Work with management to arrange transportation or lodging as warranted by the trial
Process and monitor cases involving out-of-county judges
Schedule and clerk cases specifically assigned to out-of-county judges
Transfer cases in which venue has changed
Open and process new cases being transferred to Walworth County on a change of venue
Receive and process appeals from Municipal Court to Circuit Court to the Circuit Court
Prepare and process appeals on all case types within the division to the Wisconsin Court of Appeals. Track appeals for statistical purposes
Process judgements as required by statutes
Recognize bankruptcy pleadings and ensure timely processing of bankruptcy notices filed with the Court
Receipt all payments and apply appropriately to existing assessments
Ability to differentiate between DOC and COC assessments
Track final billings from Court Appointed Attorneys and Guardians ad Litem
Prepare Daily Deposits as assigned
Close and balance cash drawers at the end of each business day
Prepare month end in accordance with Wisconsin Statutes and County Procedures as assigned
Understand and follow Wisconsin Statutes as they relate to review and release of confidential records Handle confidential documents ensuring they remain secure pursuant to Wisconsin Statutes
Maintain an orderly workflow according to priorities
Customer service responsibilities to include, but are not limited to: responding to customer inquiries both in person and on the phone regarding court processes and managing court records. Interact with the public, in a tactful and courteous manner while providing quality customer service
Establish and maintain effective, professional, positive, and respectful working relationships and communicates internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public
Cross train on procedures used in other areas/divisions and serve as back up as assigned
Qualification
Required
High School plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience
Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Proven experience in legal terminology
Provides specialized information and/or recommendations to others regarding an area of expertise
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested
In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice
Benefits
Scheduled Time Off
Personal Time Off
Extended Sick Leave Bank
Holidays
Health Insurance
Dental Insurance
Life Insurance
Short-Term Disability Insurance
LTD Insurance
Vision Insurance
Wisconsin Retirement
Educational Assistance
Tax-Sheltered Benefits
Workers Compensation
Direct Deposit
Employee Assistance Program
Bereavement Leave
Jury Duty
Military Leave
Leave of Absence
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
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2025-10-31
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