NEOGOV · 11 hours ago
Study Abroad and Administrative Operations Coordinator (Administrative Support Coordinator II)
Fullerton, CA
Full-time
Onsite
Mid, Senior Level
5+ years expCalifornia State University, Fullerton is a leading campus dedicated to student success and community engagement. The Study Abroad and Administrative Operations Coordinator will manage the daily operations of the Dean's Office, coordinate study abroad programs, and support administrative tasks for the College of Business and Economics.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Ensure the efficient daily operations of the Dean's Office
Serve as the lead coordinator for the College of Business and Economics (CBE) for study abroad programs
Track study abroad programs requirements and milestones
Liaison with program director/faculty, ensuring successful and timely completion of study abroad programs
Work closely with international programs to ensure deadlines are respected and escalate any issues and delays to the Academic Resource Manager
Submit required financial forms for approval based on agreements
Work closely with Vendor Management specialist to complete requisitions, create vendors, and process payments in compliance with policies
Track students' deposits, follow up with students on their applications, and reconcile payments
Work closely with Senior Budget Analyst in the reconciliation of costs versus fees collected and process student refunds in a timely manner
Serve as the point of contact for study abroad vendor-related questions and faculty queries within the college
Assist faculty in coordinating the logistics of study abroad programs
Evaluate and provide recommendations for improvement on study abroad processes
Support the CBE Academic Resource Manager in faculty training on study abroad programs
Handle a variety of administrative, clerical, and event coordination tasks for the Dean, Associate Deans, and visitors
Provide comprehensive front desk coverage, serving as the first point of contact for the Dean's Office
Oversee supply inventory, place orders, and provide updates to the college directory and distribution lists
Support the Event Specialist and Assistant to the Dean with Commencement
Other duties as assigned
Qualification
Required
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures
Thorough mastery of English grammar, punctuation, and spelling
Expertise in using office software packages, technology, and systems
Ability to independently handle multiple work unit priorities and projects
Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Ability to effectively write and present own reports
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Benefits
Employee Wellness Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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