Brain Corp · 9 hours ago
Administrative Assistant
San Diego, CA
Full-time
Onsite
Entry Level
$29/hr - $38/hr
1+ years expBrain Corp is a San Diego-based AI company focused on creating transformative technology for the robotics industry. They are seeking a highly organized Administrative Assistant to support the executive team and enhance office operations while fostering a welcoming environment and leveraging AI tools to improve efficiency.
Artificial Intelligence (AI)Autonomous VehiclesMachine LearningMarketing AutomationRoboticsSoftware
Responsibilities
Act as the primary liaison for executive visitors, board members and external partners; warmly greeting guests, coordinating logistics (such as room setup and catering), and ensuring a polished and hospitable experience
Use sound judgment to triage requests for access, time, or information based on organizational context and interpersonal dynamics
Coordinate complex calendars, meetings, and events - leveraging automation tools where possible - to account for nuanced priorities, sensitivities and conflict resolution
Handle expense reports and light correspondence on behalf of executives, exploring AI tools to speed up processing and improve accuracy
Handle sensitive information (e.g., HR issues, company strategy discussions) with high levels of professionalism and confidentiality
Coordinate travel arrangements and itineraries for executives and select candidates as needed, exploring automation for booking and itinerary management
Organize and prepare agendas, materials, and follow-ups for various leadership and board meetings
Serve as the front office representative, as needed; warmly greeting guests and maintaining a polished and professional area
Provide secondary/ back-up support to facilities specifically with food services management and supply ordering
Provide secondary/back-up support to HR for recruiting, specifically handling high-profile positions for the executive team
Support mail, package receipt, and general office communications, introducing automation where it can save time or reduce manual tracking
Plan and execute internal company events such as team-building activities, executive off-sites, company-wide meetings, and culture celebrations ensuring all details are meticulously managed and within budget
Lead the internal engagement and community programs with team celebrations, recognition moments, and culture initiatives through personal engagement and thoughtful coordination. Provide recommendations for improvement
Coordinate with vendors and service providers for event logistics, catering, and contracts; manage event budgets and timelines
Order and manage company swag for internal events, department initiatives, employee recognition, and recruiting efforts, ensuring timely delivery and alignment with brand standards
Draft and send internal company communications, including slack reminders and announcements, to inform employees of upcoming holidays, events, office closures and engagement activities
Use a company credit card to manage purchases related to events, supplies, travel bookings, facilities and swag, ensuring alignment with budgets and expense policies
Provide administrative support to the broader team, as needed
Identify opportunities to introduce automation or AI augmentation to streamline repetitive tasks or reduce friction in internal processes
Document optimized workflows and create internal resources to share knowledge and train others
Qualification
Required
Bachelor's degree
1–3 years of experience in administrative, office coordination, or customer-facing roles; experience supporting executives preferred
Strong written and verbal communication skills with a professional demeanor
Excellent organizational skills and attention to detail
Tech-savvy: proficient with Google Workspace
Comfortable working with or learning AI tools such as Microsoft Copilot, Gemini, or ChatGPT to support administrative tasks
Understands the appropriate boundaries of AI use and exercises discretion in when to rely on human intervention
Discreet and trustworthy when handling confidential matters
Comfortable juggling multiple priorities with flexibility and poise
Demonstrate resourcefulness in tackling challenges and finding effective solutions to ensure tasks are completed efficiently and successfully
Exhibit a strong sense of empathy, fostering positive relationships and understanding the needs of team members and stakeholders
Preferred
AI Curious: You actively seek out ways to use technology to make your work easier and more effective
Growth-Minded: You want to outgrow this role by building systems that allow you to step up
Empathetic Communicator: You connect with others across levels and functions with thoughtfulness and professionalism
Self-Starter: You bring ideas forward and implement them with minimal direction
Culture Builder: You care about team morale, inclusivity, and shared experiences
Benefits
A discretionary annual target bonus
Stock options
401(k) plan with match (no waiting period and immediate vesting)
Comprehensive suite of insurance benefits for employees (and their families) to include a variety of medical plan options (including an HSA with employer contribution), dental, vision, life and disability insurance, Employee Assistance Program (EAP), Legal/Identity support plans, pet insurance.
Access to Flexible Spending Accounts (Medical and Dependent Care)
Generous paid time off including flexible vacation, Paid Sick Leave, time off for volunteering in the community, 10 paid company holidays, and a winter company shutdown
Daily on-site lunch available in the San Diego office
On-campus gym including pool and tennis courts in the San Diego office
Opportunities to connect with colleagues including monthly game nights, hikes, wellness challenges, and community events
Internal continuous learning events
Opportunities to share your own interests and hobbies with the Company
Company
Brain Corp
Brain Corp develops core technology for the robotics industry.
201-500 employees
H1B Sponsorship
Brain Corp has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (15)
2023 (13)
2022 (16)
2021 (8)
2020 (26)
Funding
Current Stage
Late StageTotal Funding
$193MKey Investors
Tennant coSoftBank Vision FundQualcomm Ventures
2024-02-22Corporate Round· $32M
2020-04-27Series D· $36M
2017-07-19Series C· $114M
Leadership Team
David Pinn
Chief Executive Officer
Eugene Izhikevich
Co-founder and Chairman
Recent News
Qualcomm Ventures
2026-01-14
braincorp.com
2026-01-14
San Diego Union-Tribune
2025-12-01
Company data provided by crunchbase