Vaco by Highspring · 4 hours ago
Staff Accountant
Washington, DC
Full-time
Onsite
Entry Level
$60K/yr - $72K/yr
3+ years expVaco by Highspring is seeking a detail-oriented Staff Accountant to support full-cycle accounting operations in a fast-paced environment. This role focuses on accounts receivable, accounts payable, general ledger management, and month-end close activities.
Staffing & Recruiting
Hiring Manager
LaNia (Scott) Keiling, MBA
Responsibilities
Prepare and issue client invoices based on contracts, time and materials, and milestone schedules
Review billing rates, hours, and expenses for accuracy prior to invoicing
Apply cash receipts and reconcile accounts receivable balances
Monitor aging reports and proactively follow up on outstanding receivables
Resolve client billing and payment issues efficiently and completely
Process vendor, subcontractor, and employee expense invoices with accurate coding and approvals
Execute vendor payments in line with established schedules
Reconcile vendor statements and resolve discrepancies independently
Maintain complete, audit-ready documentation
Prepare journal entries and supporting schedules accurately and on time
Perform balance sheet reconciliations and investigate variances
Support monthly, quarterly, and year-end close under firm deadlines
Maintain general ledger accuracy and accountability for assigned accounts
Track project costs, billable expenses, and revenue by engagement
Partner with project managers to ensure accurate billing and margin visibility
Assist with deferred revenue and work-in-progress schedules
Support internal financial reporting and management requests
Follow accounting policies, internal controls, and documentation standards
Identify issues early and take ownership through resolution
Contribute to process improvements and system enhancements
Additional hours required during month-end close, billing deadlines, and other peak periods
Meeting deadlines takes priority over strict adherence to scheduled hours
Proactive workload planning and communication expected
Qualification
Required
Bachelor's degree in Accounting, Finance, or related field
3+ years of accounting experience, preferably within a consulting or professional services firm
Hands-on experience with AR, AP, billing, and general ledger accounting
Experience supporting month-end close and balance sheet reconciliations
Proficiency in accounting software such as NetSuite, QuickBooks, or similar ERP systems
Strong Excel skills for reconciliations and analysis
Ability to work under pressure, manage competing deadlines, and maintain accuracy
Strong ownership mindset and comfort operating in a high-accountability environment
Preferred
Experience with time and materials or project-based billing
Experience working in an in-office, Hybrid environment with deadline-driven finance team
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase