Kay Search Group · 4 hours ago
Legal Administrative Systems & Training Specialist
Garden City, NY
Full-time
Onsite
Mid, Senior Level
$90K/yr - $90K/yr
5+ years expKay Search Group is representing a nationally recognized law firm seeking an experienced Legal Administrative Systems & Training Specialist. This role focuses on supporting firmwide operations through advanced Microsoft Office expertise, process optimization, and internal training, ensuring consistency and efficiency across legal and administrative teams.
Staffing & Recruiting
Responsibilities
Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners
Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development
Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm
Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools
Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems
Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards
Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives
Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements
Provide support on special projects, system rollouts, and firm initiatives as assigned
Qualification
Required
5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional
Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook
Exceptional attention to detail and ability to maintain confidentiality
Strong written, verbal, and interpersonal communication skills
Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment
Collaborative mindset with a service-oriented approach to firmwide support
Preferred
Experience training or mentoring others on software, systems, or administrative processes strongly preferred
Benefits
Paid overtime
Bonus eligibility
Full benefits
401(k)
Company
Kay Search Group
We have a passion for helping navigate the daunting, complex, and obscure job search and matchmaking process.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase