University of Florida · 1 day ago
Fiscal Assistant II
Gainesville, FL
Full-time
Onsite
Entry Level
$23.95/hr - $26.34/hr
3+ years expThe University of Florida is one of the nation’s top-ranked undergraduate public business schools, and they are seeking a Fiscal Assistant II for the Heavener School of Business. The role involves processing purchasing transactions, maintaining financial records, and assisting with travel arrangements for staff.
Higher Education
Responsibilities
Processes all purchasing for the Heavener School of Business
Works with the different Heavener units to ensure the following items are processed: department p-cards, contracts, requisitions, purchase orders, invoices, deposits, supply orders, journals, reimbursements and travel expenses
Assembles and maintains auditable fiscal back-up and documents
Reviews and reconciles all staff pcard expenditures within the University’s required timeframe
Works directly with current and new vendors on completing necessary forms
Acts as the liaison for HSB in purchasing transactions and orders with the University and outside vendors
Works with the Finance Manager in coordinating budget preparation and year end close-out
Provides and interprets State contracts and keeps abreast of UF’s financial systems and policies regarding purchasing
Takes training as required or recommended to stay current on UF rules and regulations and new UF modules
Reviews financial transactions with errors and ensures corrective action is taken in a timely manner
Consults and works closely with the Finance Manager on all purchasing and travel operations and maintains financial records
Coordinates and assists with the processing of travel authorizations and travel reimbursements for HSB staff
Enters travel requests for foreign travel, and professional development conferences into UFGO prior to departure
Identifies any need for documentation and advises traveler on any additional steps recommended or required
Assists with travel arrangements as needed
Reviews all travel reimbursement requests with Finance Manager and enters for online approval in a timely manner. Verifies that all reimbursements are processed accurately
Posts all financial transactions using accounting spreadsheets
Maintains files of all program expenditures and accounts used
Prepares reports as needed
Prepares paperwork/online forms for deposits, contracts, pcards, publix expenditures, payment authorizations, travel and personal reimbursements
Participates in WCB/HSB committees as requested
Qualification
Required
High school diploma or equivalent and three years of general accounts transaction experience
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience
Preferred
Prior fiscal experience working at the University of Florida and in the financial modules of myUFL, SAP Concur and UF Marketplace
Ability to adapt and learn new fiscal modules as UF transitions to Workday
Strong familiarity with the University of Florida's fiscal requirements and accounting principles and procedures
Excellent communication, organizational, and computer skills (including the MS Office Suite)
Must be able to work independently, maintain confidentiality, and exercise good judgement at all times
Ability to assess tasks for priority and manage time accordingly
Willingness and ability to learn new tasks
High level of attention to detail and deadlines is essential
Must be able to interact with faculty, staff, students and visitors – in person or virtual, phone and/or written communication with a high level of professionalism
Benefits
Health, dental and vision insurance
State retirement plans
A generous leave program
Tuition assistance
Public Service Loan Forgiveness (PSLF) eligible employer
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
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2025-12-07
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