SMBC Group · 14 hours ago
ATS Functional Design & Operations Lead - 18-24 Month Project
NYC Metro Area
Full-time
Onsite
Senior Level, Lead/Staff
$130K/yr - $173K/yr
10+ years expSMBC Group is a global financial institution seeking an ATS Functional Design & Operations Lead to define the functional blueprint of their SmartRecruiters platform. The role involves harmonizing recruitment processes, embedding regulatory controls, and guiding configuration decisions to enhance the candidate experience and recruiter productivity.
AdviceBankingFinancial Services
Hiring Manager
Katie Moront
Responsibilities
Global Functional Design of SmartRecruiters
Be a voice for TA-owned design of workflows across requisition, approvals, sourcing, screening, interviews, offers, and prehire, codifying where global standards apply and where regional variance is allowed
Define role-based experiences, templates, communications, and permissions for recruiters, coordinators, hiring managers, and approvers directly in SmartRecruiters
Serve as a functional decision authority for SmartRecruiters configuration and changes
Identify high value AI and automation use cases native to SmartRecruiters (e.g., candidate matching, auto screening assistance, job advertisement optimization, interviewer scheduling), prioritizing those with measurable recruiter efficiency and candidate experience gains
Establish TA guardrails for fairness, explainability, and human in the loop approvals, coordinate with Governance & Enablement on enterprise AI standards
Specify functional requirements for SmartRecruiters integrations (SSO/identity, Workday/SAP HRIS, assessments, scheduling, background screening, careers site/CRM) to ensure a coherent, secure candidate and recruiter journey
Validate prototypes and configuration with user groups, drive usability, accessibility, and brand fidelity across all candidate touchpoints
Partner with TA Analytics/Insights to ensure the platform exposes reliable data for business dashboards and continuous improvement
Embed controls for data privacy/retention, role-based access, consent, and accessibility (WCAG) within functional design; maintain audit ready documentation and evidence
Partner with Legal/Compliance and InfoSec on DPIAs/PIAs and third-party risk diligence for the SmartRecruiters ecosystem
Create TA playbooks, SOPs, quick reference guides, and role-based training for SmartRecruiters
Lead UAT from the TA perspective and certify readiness for go-lives and enhancements
Stand up TA-owned change governance (intake, prioritization, release notes, regression expectations) for continuous improvement postlaunch
Qualification
Required
10+ years in Talent Acquisition with deep experience in TA operations/technology and functional ownership of recruiting processes
Proven leadership of functional design and requirements for enterprise ATS platforms; SmartRecruiters experience strongly preferred, with evidence of guiding configuration and adoption in complex environments
Fluent in TA lifecycle design and candidate/recruiter UX, comfortable translating business needs into clear user stories and acceptance criteria for HRIS/IT and vendors
Strong command of data privacy, EEO/OFCCP, accessibility, and records management requirements in financial services; adept at partnering with Legal/Compliance and InfoSec
Executive communication and influence skills; able to drive alignment across regions and business lines within a global TA Governance & Enablement model
Preferred
SmartRecruiters experience strongly preferred, with evidence of guiding configuration and adoption in complex environments
Company
SMBC Group
SMBC Group is a top-tier global financial group.
10001+ employees
H1B Sponsorship
SMBC Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (160)
2024 (87)
2023 (73)
2022 (44)
2021 (29)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Hirofumi Otsuka
Senior Managing Executive Officer & CEO of Americas Division
Juan Kreutz
Head of Structured Finance Solutions and Deputy Head of the Americas
Recent News
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