USC · 16 hours ago
Administrative Assistant I
Los Angeles, CA
Full-time
Hybrid
Entry Level
$23.89/hr - $25/hr
2+ years expUSC's Department of Surgery is dedicated to advancing patient care, education, and research. They are seeking a full-time Administrative Assistant I to provide comprehensive administrative and clerical support, ensuring the smooth daily operation of the department through effective coordination and organization.
E-CommerceFashionInternetRetail
Responsibilities
Provides general administrative support
Maintains calendars, schedules meetings, and coordinates logistics including conference rooms, equipment, and refreshments
Attends meetings as assigned, records minutes, and prepares materials for distribution
Maintains organized electronic and physical filing systems
Maintains call schedule database via online apps
Supports day-to-day office operations, including ordering supplies, tracking inventory, and submitting service or facilities requests
Performs routine clerical duties such as photocopying, scanning, filing, mailing, and handling deliveries
Assists with basic data gathering, tracking, and recordkeeping related to departmental operations and budgets
Creates and maintains simple spreadsheets, logs, charts, and databases
Serves as a primary point of contact for faculty, staff, students, and visitors
Answers phones, routes inquiries, researches information, and responds to requests in a timely and professional manner
Provides general information related to departmental procedures and university policies, escalating issues as appropriate
Assists with coordination of meetings, interviews, orientations, and departmental events
Helps prepare agendas and materials and ensures smooth execution of events
Provides administrative support for special projects as assigned
Performs other duties as assigned
Qualification
Required
Strong work ethic; dependable and reliable
Experience in a complex medical or academic development setting encouraged
Excellent communication skills – both written and verbal
Comfortable interfacing with highest level of university leadership and university supporters/volunteers
Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels
Practices a high level of integrity and honesty in maintaining confidentiality
Ability to multi-task effectively and demonstrate strong organizational skills
Sound judgment and decision making
A cooperative and team-oriented attitude
Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum 2 years of secretarial or specialized clerical and administrative experience
Preferred
Bachelor's degree with administrative support experience, preferably supporting leadership
Experience working in an academic, research, or healthcare setting
Company
USC
USC is the UK's leading multi-branded high-street fashion retailer.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2013-02-28Acquired
Leadership Team
A
Angus Morrison
Co-Founder
David Douglas
Founder
Recent News
2025-10-09
Company data provided by crunchbase