Indian River State College · 18 hours ago
Procurement Agent
Fort Pierce, FL
Full-time
Onsite
Entry, Mid Level
2+ years expIndian River State College is a leading public institution located on Florida’s Treasure Coast, and they are seeking a detail-oriented and service-focused Procurement Agent to support the College’s Purchasing Department. This role involves assisting with daily purchasing activities, coordinating procurement processes, and managing vendor relationships to ensure compliance with regulations and institutional policies.
Higher Education
Responsibilities
Manage vendor relationships, including negotiating terms and maintaining effective, professional communication
Request, receive, and evaluate vendor quotes in compliance with Florida Statutes and State Board Rules, selecting the vendor that best meets institutional needs based on experience and established guidelines
Review requisitions and determine the appropriate processing method by considering cost, timeline, constraints, existing contracts, and competitive bidding requirements
Verify purchase prices and all associated costs with vendors and internal departments to ensure accuracy and adherence to policy
Oversee the transition from requisitions to purchase orders to ensure accuracy and compliance with accounting requirements
Monitor orders and requisitions, performing necessary follow-up and preparing related correspondence, reports, findings, and recommendations
Create, maintain, and monitor required purchasing and procurement reports
Perform year-end purchasing functions, including purchase order closing, rollover, reporting, and related documentation
Assist the Purchasing Director with purchasing activities, bid preparation, and bid process management
Maintain the vendor table in compliance with postal and IRS regulations, including completing and submitting 1099 MISC forms
Review and approve online purchase requests and provide support to College personnel on online purchasing entries
Prepare, document, and assemble bid materials and meeting minutes for the District Board of Trustees
Ensure accurate recording, organization, and retention of all procurement-related records, including vendor files, purchase orders, change orders, and contracts
Complete all other related duties and responsibilities assigned
Qualification
Required
Bachelor's degree in Business, Accounting or a related field from an accredited institution with a minimum of two (2) years of proven work experience in purchasing
Ability to travel periodically to other IRSC campuses and locations as needed
Excellent business aptitude with strong attention to detail
Possess a working knowledge of suppliers and vendors
Proven work experience with Microsoft Office and Windows based applications as well as experience in completing data entry
Strong interpersonal and organizational skills
Strong communication skills – both verbal and written
Professional appearance and demeanor
Extensive business work experience
Knowledge of purchasing processes and corresponding accounting concepts
Ability to work independently, be self-motivated as well as work with a team
Ability to work diplomatically and professionally with individuals from diverse backgrounds, including the public, students, faculty, staff, and administrators
Preferred
Prior work experience with an integrated accounting system
Professional Certification (i.e. CPPB, CPPO, CPM)
Benefits
Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
Perks & Discounts: Reduced rates on services and tickets to local attractions.
Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.
Company
Indian River State College
Indian River State College is a school in Fort Pierce.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy J. Marshall
Vice President Institutional Technology/Chief Information Officer
Dr. Calvin Williams
Associate Vice President of Advising and Career Services / Chief Retention Officer (CRO)
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