College of American Pathologists (CAP) · 1 day ago
Contract Specialist I
Winnetka, IL
Contract
Onsite
Entry Level
$67K/yr - $84K/yr
1+ years expThe College of American Pathologists (CAP) is the world's largest organization of board-certified pathologists and a leading provider of laboratory accreditation and proficiency testing programs. They are seeking a Contract Specialist I who will support the contracting lifecycle by reviewing agreements, maintaining contract data, and assisting with contract templates, ensuring compliance and efficiency in contracting operations.
EducationMedicalNon Profit
Responsibilities
Review escalated contracts to determine alignment with approved Playbook terms
Identify deviations, missing clauses, or inconsistencies and correct them using established Playbook guidance
Resolve minor issues when they fall within approved parameters
Prepare clear escalation packets for Contract Specialist II or Sr. Manager of Contracts when additional review is required
Flag potential risk, legal, or compliance matters for further escalation
Enter and maintain accurate contract records, metadata, and version control in the CLM system
Ensure contract routing follow established workflows and required approval paths
Monitor contract status, signatures, and pending approvals, follow up with stakeholders as needed
Support dashboard updates, trackers, and renewal/expiration alerts
Assist in testing workflows adjustments, template uploads and CLM upgrades
Support updates to the Contract Playbook by performing clause comparisons and confirming accuracy of referenced language
Maintain organized clause libraries, template files, and version records
Assist in drafting non-substantive revisions (formatting, cross-referencing, administrative updates)
Document recurring issues or patterns that may indicate a need for future Playbook enhancements
Collaborate with Contract Specialist II to ensure templates and guidance documents remain up to date
Provide guidance to Category Managers on routing steps, basic Playbook requirements, and CLM processes
Partner with Buyers/ Procurement Specialists to ensure alignment between contracting and purchasing workflows
Assist with preparing job aids, checklists, and workflow documentation for internal users
Participate in training sessions for new and existing users on CLM fundamentals
Recommend improvements based on workflow observations and user feedback
Qualification
Required
Strong attention to detail
Ability to manage multiple tasks and prioritize effectively
Sound judgement, including knowing when and how to escalate issues
1-3 years of experience in contract administration, legal support, or procurement operations
Strong organizational skills
Strong analytical skills
Strong written and verbal communication skills
Paralegal degree or equivalent contracting experience
Familiarity with contract structure, common clauses, and legal terminology
Experience with contract lifecycle management (CLM) or document management systems
1-3 years of experience in contract administration, legal operations, procurement operations, or a related role
Hands-on experience reviewing, comparing, and tracking contract terms, including renewals and key obligations
Experience supporting legal, contracting, or procurement teams in an operational or administrative capacity
Demonstrated experience working with a Contract Lifecycle Management (CLM) system or document management platform
Preferred
Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, Supply Chain, or a related field
Equivalent combination of education and relevant contracting or procurement experience may be considered in lieu of a formal degree
Demonstrated experience working with a Contract Lifecycle Management (CLM) system or document management platform
Paralegal or Legal Certifications
Certified Commercial Contracts Manager or Certified Professional Contracts Manager
Certified Professional in Supply Management
Certified Procurement Professional or equivalent
CLM platform training or certification (e.g. Malbek, Icertis, Agiloft, Coupa, or similar)
Microsoft Dynamics 365 familiarity or training
Benefits
Generous compensation and benefits package
401K
Company
College of American Pathologists (CAP)
The College of American Pathologists (CAP) is the premier organization of board-certified pathologists dedicated to fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide.
Founded in 1946Naperville, Illinois, USA
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Myers
Chief Executive Officer at College of American Pathologists (CAP)
Tina Schultz
Vice President of Education and Publications
Recent News
2025-09-15
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