Carleton College · 5 hours ago
Administrative Assistant in Psychology and Cognitive Science
Northfield, MN
Part-time
Onsite
Mid, Senior Level
$22.40/hr - $23.10/hr
5+ years expCarleton College is a private liberal arts college located in Northfield, Minnesota, and they are seeking an Administrative Assistant for their Psychology and Neuroscience department. The role involves managing office operations and providing administrative support to enhance faculty teaching and research, as well as facilitating communication within the department.
Higher Education
Responsibilities
Course Support: Assist faculty in preparation of course materials, including materials for library reserve. Assist faculty with special requests regarding courses, classroom or maintenance needs. Prepare and edit annual course schedule and catalog copy for old and new courses. Enter courses into Workday
Communication: Gather and distribute information to students concerning department requirements, courses, teaching schedules, faculty office hours/activities, career and internship opportunities. Work with Educational Associate to update and maintain the department website ensuring information is available regarding the curriculum, department guidelines, major requirements, etc. Post publicity on the Carleton Events Calendar, the campus electronic sign boards, put up posters, and submit information to Media Relations on lectures, visitors’ talks, etc. Assign advisers, compile transcripts and reports regarding majors’ completion of requirements. Work with Educational Associate to coordinate gathering of submissions from alumni and produce and distribute an annual alumni newsletter. Work with Educational Associate to maintain departmental social media presence
Faculty Hiring: Submit job postings to a wide range of organizations. Arrange candidate visits, including scheduling interviews and talks (room, publicity, meals, transportation, lodging, expense reimbursements). Create itineraries to share with candidates, Provost, faculty, involved students, other departments. Solicit student involvement in candidate visits, specifically arrange student-led tours of campus, lunch with majors. Communicate with candidates regarding arrangements. Create publications and then publicize candidate talks: production and distribution of posters. Manage recruiting expenses (monitor total spent, submit receipts to workday). Coordinate appointments with Provost’s office
Department Budget: Analyze and correct periodic budget reports; follow-up on necessary corrections with the Business Office. Purchase supplies and equipment for classes and labs as needed using College credit card, requisition or other method; reconcile credit card purchases monthly, monitor and approve all other department members’ statements, and maintain records. Organize and request payments for student awards and other departmental payments to vendors
Qualification
Required
Post-high school education with five or more years of related experience
Skilled in word processing, desktop publishing, web editing, and willingness to learn new technology
Excellent organizational, time management and interpersonal skills
Ability to work independently and meet deadlines
Experience engaging on social media
Ability to work with a large and diverse group of faculty, prioritize work, and multi-task with many interruptions and some unpredictability of work situations
Preferred
Associate or Bachelor's degree
Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels
Benefits
A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution.
Medical, dental, vision, life and disability insurance.
Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s.
Employee Assistance Program (EAP) for all employees.
A dependent tuition program after six years of service.
Company
Carleton College
Carleton College is a school in Northfield.
201-500 employees
H1B Sponsorship
Carleton College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (19)
2023 (8)
2022 (8)
2021 (12)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.15MKey Investors
Andrew W. Mellon Foundation
2019-02-26Grant· $0.15M
Leadership Team
Dan Stephans
Director of Systems and Infrastructure
Kelsey Deshler
Chief Investment Officer
Recent News
2025-04-30
2025-03-27
Twin Cities Business
2024-11-26
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