City of Aurora · 16 hours ago
Administrative Specialist (Variable Hours)
Aurora Municipal Center
Full-time
Onsite
Entry Level
$23.84/hr - $29.80/hr
2+ years expThe City of Aurora is seeking a dynamic and innovative Administrative Specialist to join their team. The role involves providing general administrative support, managing complex clerical duties, and ensuring smooth daily operations for the Parks department.
GovernmentLaw EnforcementPublic Safety
Responsibilities
Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes
Use Outlook calendar to schedule appointments, and monitor and plan special projects
Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the assigned function
Prepares requisitions, monitors, and processes purchasing, related accounting functions and accounts payable
Responds to general inquiries and interprets policy and procedures
Maintains, modifies, and updates database information for specialized departmental functions for City tree inventories and work orders
Assigns contractor forestry fees based on linear footage calculations
Collects revenues and fees and processes them through point of sale system
Serves as front line customer service specialist to include answering a multi-line telephone and greeting visitors
Attends Boards & Commissions meetings, occasionally off-site, to include agendas, minutes and maintains official records
Processes park shelter reservations and payments
Responds to and assists the public both over the phone and in person with city-owned tree inquires and requests
Investigates complex issues regarding city trees and parks & open space properties and creates work orders for field crews using GIS mapping and workflow systems
Composes, proofreads, and formats a variety of documents that include letters, memoranda, and reports
Performs purchasing duties and tracks spending plan for the department
Manages office supplies as well as repair and maintenance for office equipment
Directs internal and external customers to appropriate party
Maintain trusting relationships with suppliers, customers and employees
Performs additional duties as assigned
Qualification
Required
High school diploma or equivalent (GED) required
At least two (2) years' experience in administrative support role
Prior experience handling office responsibilities, experience in customer service, or related field
Knowledge of business English, spelling, and math
General office equipment, including personal computers with related software applications
MS Office Suite
Strong interpersonal, problem solving, analytical and managerial skills
Skill in the use of computers including spreadsheet design, database programming and word processing software applications
Excellent organizational and time management skills
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
Excellent written and verbal communication skills
Organized and detailed oriented
Establish and maintain effective working relationships with employees, citizens, and elected officials
Communicate effectively both verbally and in writing
Handle sensitive situations with tact and diplomacy
Stay calm under pressure
Benefits
Competitive total compensation package
Well-Funded General Employees Retirement Plan
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
This position earns sick leave in accordance with the Healthy Families and Workplace Act.
Company
City of Aurora
City of Aurora is the governing body for ensuring well being of the citizens in the region.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.05MKey Investors
Consumer Product Safety Commission
2024-07-02Grant· $0.05M
Leadership Team
Tim McCain, CISM, CIPM
Chief Information Security Officer
Recent News
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