Connecticut Innovations · 14 hours ago
Executive Assistant
New Haven, CT
Full-time
Onsite
Mid, Senior LevelConnecticut Innovations is Connecticut’s strategic venture capital arm supporting a growing portfolio of high-impact companies. The Executive Assistant will manage communication, scheduling, and administrative tasks to support the team and ensure smooth operations across multiple projects.
BiotechnologyEnergyInformation TechnologyMedia and Entertainment
Hiring Manager
Marina D.
Responsibilities
Email Oversight & Summarization: Monitor, filter, and summarize daily emails. Flag urgent items and draft replies when appropriate
External Communication Support: Assist with composing professional correspondence (e.g., replies, meeting follow-ups, announcements)
Announcements & Posts: Draft and distribute internal or external announcements, updates, and relevant information
Calendar & Meeting Management: Coordinate and schedule internal and external meetings across multiple time zones. Send reminders, prepare agendas, and ensure proper follow-up
Travel Planning: Organize business trips including flights, accommodations, ground transportation, and itineraries
Event & Conference Registration: Handle registrations, documentation, and logistics for industry events, speaking engagements, or conferences
CRM & Contact Organization: Compile and organize contact lists, business cards, and networking information. Maintain a log of key meetings, introductions, and follow-ups
Conversation & Meeting Tracking: Maintain records of key discussions, stakeholder interactions, and outcomes
Serve as the central point of coordination for daily priorities, ensuring all tasks align with leadership needs
Organize digital and physical files, including contracts, photos, letters, and receipts
Expense & Procurement Management: Prepare travel and office expense reports. Support office purchases and inventory management (e.g., equipment, supplies, snacks)
Handle tasks such as shipping, courier arrangements, food ordering, and local errands
Make restaurant and venue reservations for team meetings or executive functions
Help coordinate team calendars, hiring plans, and onboarding schedules
Organize team-building activities, retreats, and entertainment
Support initiatives to foster a positive and productive work environment
Attend meetings (as needed), take detailed notes, and summarize key takeaways
Assist in drafting summaries and briefings for reports, or communications
Qualification
Required
Proven experience as an Executive Assistant or similar role, supporting C-level executives
Exceptional organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and excellent problem-solving abilities
Excellent verbal and written communication skills
Proficiency in using productivity tools and software such as Microsoft Office Suite
Ability to handle sensitive and confidential information with the utmost discretion
Demonstrated ability to work independently and collaboratively within a team
Flexibility and adaptability to changing priorities and dynamic work environments
Preferred
Bachelor's degree in business administration or a related field
Company
Connecticut Innovations
Connecticut Innovations provides strategic capital and operational insight to to companies in high-tech industries
Founded in 1995
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Matthew J. McCooe
CEO
Douglas J. Roth
Managing Director
Recent News
2026-01-19
2026-01-18
Hartford Business Journal
2026-01-17
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