The Geneva Foundation · 7 hours ago
Accounting Specialist
Fayetteville, NC
Full-time
Hybrid
Entry, Mid Level
$24.50/hr - $24.50/hr
2+ years expThe Geneva Foundation is seeking an Accounting Specialist to assist with the day-to-day functions of the Finance Department, focusing on accounts payable. This role involves managing financial documentation, processing transactions, and ensuring compliance with internal controls.
Clinical TrialsEducationNon Profit
Responsibilities
Promote confidentiality of financial and other data at all times
Review all A/P and A/R General Ledger coding for correctness and reasonableness
Resolve all coding discrepancies prior to processing A/P and A/R transactions
Accounts Payable invoice and credit memo processing
Process cash disbursements and EFT payments weekly
Process weekly A/P vendor payments
File weekly A/P and A/R documentation
Maintain all documentation files relating to A/P and A/R functions
Maintain A/P vendor files in alphabetical and chronological order
Maintain vendor and customer accounts in accounting software
Reconcile vendor account balances to vendor statements monthly
Verify and correct vendor and customer balance and billing errors
Work with customers and vendors to answer inquiries
Prepare Accounts Receivable statements
Prepare customer invoices
Process Accounts Receivable Cash Receipts entry
Process EFT and ACH deposits
Process annual 1099’s
Ensure Finance internal controls are adhered to
Assist with providing documentation for annual audits
Work with Finance Manager to ensure project coding
Prepare reports and schedules
Develop, plan, administer and monitor all procurement activities including the management of all functions in the Procurement Services Department
Provide professional support and advice to departments involved with procuring services, consultants, equipment, supplies, capital purchases, and any other applicable activities
Provide leadership and guidance to ensure compliance with all applicable federal, state, local, purchasing policies and procedures. Stay current with all laws and regulations that affect the purchasing function
Develop and maintain a high-performance culture in the function, resulting in continued success meeting functional KPIs and improved levels of customer service to internal and external customers
Collaborate with program management teams to ensure accurate forecasting and planning
Liaise cross-departmentally in other areas such as Business Development, Program Management, and Finance personnel to ensure alignment of activities and objectives
Identify and implement process improvements to increase efficiency and accuracy
Serve as the procurement software product administrator for the organization
Manage the activities of the procurement function by developing and implementing internal procurement procedures and policies
Manage the encumbrance process to include posting encumbrances and ensure aged encumbrances are appropriate
Oversee all bids and requests for proposals and quotes
Qualification
Required
AA in Accounting or related field
2-4 years A/P and A/R work experience
Demonstrate competence in oral and written communication
Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor
Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
10-key by touch
Preferred
1-2 years' non-profit, research, or healthcare experience desired
Company
The Geneva Foundation
The Geneva Foundation is a non-profit organization that supports medical research and in the U.S. military.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Matt Rueckert
Chief Operating Officer
Jennifer D. Johnson
Senior Client Partnership Manager
Recent News
Birmingham Business Journal
2025-01-20
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