Guild Capital · 9 hours ago
Estate Manager
Miami, FL
Full-time
Onsite
Entry, Mid Level
1+ years expGuild Capital is an early-stage venture capital firm that supports founders in the US, UK, and India. They are seeking an exceptional EA & Estate Manager to provide essential support to the Chairman, overseeing operations of private residences and managing household staff while ensuring high-quality service and confidentiality.
Financial ServicesVenture Capital
Hiring Manager
Alex Johnson
Responsibilities
Oversee day-to-day operations of one or multiple private residences, ensuring seamless, discreet, and high-quality service
Manage household staff (housekeepers, chefs, nannies, drivers, security, groundskeepers), including hiring, training, scheduling, and performance management
Act as primary liaison between principals and staff, maintaining strict confidentiality and professional boundaries
Develop and manage annual household budgets; track expenses, approve invoices, and optimize vendor costs
Coordinate property maintenance, renovations, and capital projects; manage contractors, architects, and designers
Oversee all vendor relationships (landscaping, pool, AV/IT, security, maintenance), ensuring service standards and contract compliance
Ensure residences are always principal-ready, including advance preparation for arrivals, events, and travel transitions
Manage household inventories, assets, and valuables (art, wine, jewelry, vehicles, fine furnishings)
Coordinate with family office, legal, accounting, and security teams as needed
Oversee household systems and technology (security, smart home systems, AV, IT troubleshooting)
Plan and execute private events and entertaining, either personally or via external planners
Implement and maintain household policies, procedures, and service standards
Ensure compliance with local regulations, insurance requirements, and safety protocols
Anticipate principals’ needs and proactively solve problems with minimal disruption
Handle sensitive matters with discretion, diplomacy, and professionalism
Be available for flexible hours, including evenings, weekends, and travel as required
Qualification
Required
Bachelor's Degree required
1-3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments
Conversationally fluent in Spanish
Must be based in Miami
Exceptional organizational, interpersonal, and communication skills
Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)
Self-starter with a “can-do” mindset and solution-oriented approach
Calm, resourceful, and able to solve problems independently under pressure
Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)
Solid knowledge of Google Workspace and Microsoft applications
Ability to handle sensitive information with discretion
Ability to travel domestically and internationally as needed
Company
Guild Capital
Guild Capital is an early-stage venture capital firm investing in the US and India.
11-50 employees
H1B Sponsorship
Guild Capital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Early StageLeadership Team
Iain Shovlin
Founder, Chairman & Managing Partner
Company data provided by crunchbase