LHH · 5 hours ago
Office Coordinator
Austin, Texas Metropolitan Area
Full-time
Hybrid
New Grad, Entry LevelLHH is seeking an Office Coordinator to support their Corporate Events team and senior leadership. The role involves event preparation, onsite coordination, and administrative support to ensure the successful execution of conferences and internal events.
Human Resources
Responsibilities
Format, print, and assemble event badges
Format and print event agendas and post‑event surveys
Prepare lobby welcome signage for onsite events
Create sign‑in sheets for security desk check‑ins
Pack materials for shipment to offsite conferences
Set up small in‑house events (badge returns, check‑in, signage, refreshments, etc.)
Maintain a fully stocked pantry fridge with cold beverages
Support onsite registration desks for larger conferences
Assist with event breakdown and material organization
Provide technology support for senior leadership and the VP of Corporate Events (Excel updates, Word editing, Teams file management, shared document organization)
Send registration reports and updates to VP of Events and leadership
Review and verify registration data for accuracy
Compare attendee registration lists with hotel rooming lists
Verify attendee and badge details prior to printing
Manage the organization‑wide events calendar in Outlook, including obtaining board meeting schedules from Associations
Maintain and update the annual events spreadsheet
Place small‑group lunch orders and support onsite meal setup
Collect speaker presentations
Make restaurant reservations for executive and event needs
Complete direct billing applications as required
Manage deposits, invoices, and post‑event billing reconciliation; submit to Accounts Payable
Prepare post‑event survey presentation decks for distribution
Create internal presentations for meetings and leadership reviews
Qualification
Required
Exceptional attention to detail and accuracy
Positive, energetic, and service‑oriented
Highly adaptable and able to multitask across shifting priorities
Tech‑savvy with strong proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
Strong organizational and time‑management skills
Excellent communication and interpersonal abilities
Preferred
Experience in event coordination, hospitality, or administrative support
Background supporting senior leadership or corporate events teams
Comfort working in hybrid environments and onsite during peak event periods
Company
LHH
At LHH, we believe work should be meaningful, fulfilling, and connected.
Founded in 1967
10001+ employees
H1B Sponsorship
LHH has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Dave Hilbig
President & CEO, OCM-LHH Utah, Wyoming
Ted Diven, MBA
CEO - OCM / Lee Hecht Harrison (ID, MT, NV)
Recent News
24-7 Press Release Newswire
2025-05-17
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