Alliance Environmental Systems Inc · 17 hours ago
Legal Assistant
Azusa, CA
Full-time
Hybrid
New Grad, Entry Level
$75K/yr - $85K/yrAlliance Environmental Group, LLC. is seeking a Corporate Legal Assistant to support the Corporate Counsel and Contract Manager in managing legal, contractual, and insurance-related matters. The role involves case management, document collection, and communication with various parties, along with assisting in contract administration and insurance claims management.
ConstructionEnvironmental ConsultingRecycling
Responsibilities
The Corporate Legal Assistant supports the Corporate Counsel and Contract Manager in managing the company’s legal, contractual, and insurance-related matters
This role includes assisting with case management, fact gathering, and document collection
Responsibilities include handling subpoenas, discovery, communications with internal and external parties, and organizing meetings related to ongoing legal matters
The assistant will also communicate with brokers and insurance carriers to file and manage insurance claims, ensuring proper follow-up and documentation
In addition, this role supports the Contract Manager with contract administration, including document organization, tracking, maintaining contract files, Certificate of Insurance requests, revisions, and renewals, prepare and update Vendor Packets and forms, and assist with bond requests and vendor credentialing portals, ensuring all activity is logged in existing trackers and documents are saved in the correct folders
Litigation work: 50%
“We consistently get subpoenas coming in” – subpoena management is a big part of role (i.e. people sue general contractors and want information about the job from us)
They will train on the system for this
Gathering documents and basic facts to pass along to insurance carriers or the attorney
This requires a lot of communication finesse and strong document organization skills
Requires strong interdepartmental communication skills
Calendaring litigation deadlines for attorney and keeping the team on top of dates! (“responsibility mindset”)
Cannot train on discovery deadlines
Managing claims on master spreadsheet
Every week has many deadlines, from discovery requests to contract deadlines – managing that
Filing insurance claims with carriers to begin litigation process
Being communication lead with Insurance carriers and brokers
Scheduling and coordinating meetings
Transactional work: 50%
Managing/organizing contracts
A contracts manager who reviews them, but we have Vendor Packets and this assistant will help onboard: organizing and tracking progress into Excel
Communicating with Branch Managers and Sales Team to gather required documentation for onboarding Vendors and completing Vendor Packets
Assist with bond requests and Vendor Credentialing portals
Handle Certificate of Insurance Requests
Basic redlining skills are a plus
Qualification
Required
Knowledge of discovery/litigation deadlines, and comfortability reminding attorney and business units about those deadlines
Understanding the subpoena process
High level of organization skills, attention to detail, ability to manage multiple tasks, meet deadlines, and clear and concise communication
Preferred
Knowledge of contracts and familiarity with the construction industry are strong pluses
Basic redlining skills are a plus
Benefits
401(k)
401(k) matching
AD&D insurance
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Referral program
Retirement plan
Vision insurance
Company
Alliance Environmental Systems Inc
Alliance Environmental Systems, Inc.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Rzepski
Partner
Company data provided by crunchbase