South Carolina Department of Parks, Recreation & Tourism · 7 hours ago
Procurement Manager/P-Card Coordinator
Columbia, SC
Full-time
Onsite
Senior Level
5+ years expThe South Carolina Department of Parks, Recreation & Tourism is a cabinet agency focused on managing state parks and promoting South Carolina as a vacation destination. They are seeking a Procurement Manager to oversee procurement activities, ensuring compliance with policies and regulations while managing purchasing card requests and conducting training for agency staff.
GovernmentNon ProfitTourism
Responsibilities
Act as the main point of contact for agency purchasing card (P-Card) requests. To include new cards, changes to existing cards, tracking of correct usage, and closure of cards. Ensure requests have received required approvals and are in compliance with state and agency purchasing card policies/procedures. Process requests in Bank of America Works application
Review and audit monthly purchasing card bills and individual transaction data to ensure compliance with state and agency purchasing card policies/procedures, identify potential violations (such as split purchases, purchases from non-contract vendors, etc.), and identify spending patterns that may necessitate an agency contract
Review and process agency purchasing requests (including SCEIS shopping carts) to ensure accuracy and compliance with state and agency procurement policies/procedures. Ensure requests include all required supporting documentation, have received all necessary approvals and are assigned correct funding and general ledger codes. Determine appropriate procurement method, and issue procurement documents
Advise agency personnel on proper procurement processes and procedures, including assistance with SCEIS issues related to the procurement process
Assist Procurement Director in conducting procurement training sessions for agency staff (including policy/procedure reviews, P-Card training, etc.)
Assist Procurement Director with preparation and submittal of internal and external procurement reports (SFAA-DPS reports, MBE reports, P-Card audit reports, etc.)
Perform and assist with special projects as needed
Practice and promote teamwork within the Finance Office, throughout the agency and with external agency stakeholders; represent the office as an active member on agency teams assigned throughout the year. Abide by the Agency Code of Conduct
Addressing, document and report unauthorized procurements
Communicating with the State Procurement Office for statewide contracts and agency contracting needs
Develop solicitations for the acquisition of goods, services, or information technology at the most advantageous value within the guidelines of the Consolidated Procurement Code, regulations, and operating procedures
Awards contracts appropriately based on source selection method, ensuring that awards are in compliance with SC Procurement Code
Qualification
Required
A bachelor's degree in business
Five (5) years of experience in SC Government procurement using South Carolina Enterprise Information System (SCEIS) – Supplier Relationship Management (SRM) and Bank of America (WORKS) Program or equivalent experience
In-depth knowledge and experience with the South Carolina Procurement Code
Knowledge of legislation, regulations, policies and procedures governing the procurement of goods and services
Working knowledge of standard office and computer equipment
Advanced experience in working with SCEIS, Microsoft Excel, Team, and Word or equivalent software programs
Ability to plan, manage and execute procurement actions for the acquisition of goods and services in compliance with applicable laws, regulations, and policies
Strong skills in developing solicitations, including scopes of work, specifications, and evaluation criteria
Working knowledge of SCEIS or equivalent enterprise procurement systems, including requisitions, solicitations, awards, and contract documentations
Ability to analyze vendor responses, pricing and contractual terms to determine best value
Skills in interpreting and applying procurement regulations and policies to routine and moderately complex procurements
Ability to manage multiple procurements simultaneously and meet established timelines
Effective written and verbal skills to interact with program staff and vendors
Ability to maintain accurate procurement records to support audits, reviews and reporting requirements
Ability to manage and reconcile P-Card transactions in compliance with policy
Monitor P-Card Usage and spending
Ability to identify discrepancies or misuse and take corrective action
Maintain active P-Card records for audits and reporting
Provide guidance on proper P-Card procedures
Preferred
May be required to work extended hours as required during emergencies, disasters, or as required
Company
South Carolina Department of Parks, Recreation & Tourism
The South Carolina Department of Parks, Recreation & Tourism (SCPRT) is a cabinet agency assigned to operate and manage South Carolina’s 47 state parks, to market the state as a preferred vacation destination and to provide assistance to communities for parks, recreation and tourism development and promotion.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase