ParsonsKellogg · 11 hours ago
Document Control Administrator
US - CA, Oakland
Full-time
Hybrid
Senior Level
$29.95/hr - $52.40/hr
5+ years expParsons is a leading company in critical infrastructure and transportation projects, and they are seeking a Senior Document Control Administrator to support their operations in Oakland, California. The role involves managing project and corporate documentation, ensuring compliance with internal standards and client requirements, and providing high-level administrative support to project teams and leadership.
AdvertisingMarketing
Responsibilities
Manage document control processes for one or more projects, including receipt, review, formatting, numbering, distribution, and archiving of documents
Maintain and administer electronic document management systems (EDMS) and shared drives in accordance with Parsons and client standards
Establish and enforce document control procedures, naming conventions, and version control practices
Coordinate the flow of project documentation between internal teams, clients, consultants, and subcontractors
Track and report document status, including submittals, RFIs, transmittals, drawings, specifications, and correspondence
Ensure that all documentation is accurately logged, indexed, and stored for easy retrieval and audit readiness
Support the preparation, formatting, and quality review of project deliverables, presentations, reports, and correspondence
Provide senior administrative support to project managers and leadership, including scheduling, meeting coordination, and preparation of meeting minutes and agendas
Assist with onboarding of new team members into document control systems, including user setup and basic training
Coordinate with IT and corporate support teams to resolve document system issues and implement improvements
Support compliance with contractual, regulatory, and Parsons quality requirements related to documentation and records management
Contribute to process improvement initiatives in document control and administration to increase efficiency and consistency
Qualification
Required
High school diploma or equivalent required
Typically 5+ years of administrative experience, with significant responsibility in document control/document administration within engineering, construction, architecture, transportation, or similar project-based environments
Demonstrated experience using document control systems (e.g., Aconex, ProjectWise, SharePoint, Procore, or similar platforms)
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Solid understanding of version control, document numbering, and transmittal processes
Experience working with PDFs, markups, and basic document formatting and publishing
Excellent organizational and time-management skills with a strong attention to detail and accuracy
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Demonstrated ability to work collaboratively with multidisciplinary teams and external stakeholders
Ability and willingness to work on-site in Oakland, California, with potential hybrid flexibility aligned with project and client needs
Preferred
Prior experience working for a major engineering, construction, or transportation organization
Familiarity with public agency projects (e.g., city, county, state, or transit agencies) in California
Knowledge of records retention, audit requirements, and quality management processes
Experience onboarding and training others in document control processes and tools
Benefits
Medical
Dental
Vision
Paid time off
Employee Stock Ownership Plan (ESOP)
401(k)
Life insurance
Flexible work schedules
Holidays
Company
ParsonsKellogg
ParsonsKellogg has stood apart in the $20 billion promotional products industry.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Providence Business News
2025-08-05
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