City of Savannah · 1 day ago
Executive Assistant - Office of the Chief of Community Services
Savannah, GA
Full-time
Onsite
Mid Level
3+ years expThe City of Savannah is seeking an Executive Assistant for the Office of the Chief of Community Services. This role involves providing administrative support to the Chief Community Services Officer, managing schedules, handling correspondence, and coordinating special projects and events.
Business DevelopmentCommunitiesGovernmentPublic Safety
Responsibilities
Answers telephones and greets visitors; reviews and responds to correspondence and inquiries; provides information, takes and relays messages, receives and responds to complaints and questions; refers issues to appropriate personnel
Maintains meeting calendar, schedules meetings, and confirms meeting attendees. Prepares meeting agendas and other materials; records minutes; maintains a tickler file for meetings
Receives, logs and distributes mail. Maintains office files and records log, tracks incoming and outgoing documents; ensures filed records can be retrieved as needed. Maintains reference copies of city and bureau policies; prepares documents for archiving as needed
Processes invoices; prepares payment vouchers, purchase orders and requisitions; tracks purchases to ensure delivery of goods and services and payment of vendors
Handles a variety of confidential matters and maintains a working knowledge of current City purchasing and personnel policies, advising staff of requirements and helping to ensure policies are followed
Orders office supplies and materials; maintains office copier, reception and other common areas and office equipment; maintains equipment inventory
Maintains timesheets; enters leave and other payroll data; reconciles records; coordinates travel; prepares travel requests and expense reports; maintains confidential personnel records; distributes pay information to employees
Takes dictation and/or records notes; transcribes notes and recordings into typed documents; prepares and type memoranda's, letters, correspondence, reports, and documents
Proofreads correspondence prepared by others
Creates newsletters, databases, spreadsheets, PowerPoint presentations, forms and reports. Makes copies and prepares documents for circulation and mailing
Assists with preparation of the annual budget, inputs budget information; tracks expenditures; enters budget adjustments; produces budget reports. Collects proposed budgets and related documents from departments for review
Submits and reviews requests for City Council agenda items, workshops and presentations
Assist with tracking inquiries, staff assignments and projects; prepares and maintains tickler system to ensure timely response and close out of items
Coordinate special projects and events; assists with roll-out of new programs and systems
Performs other related duties as assigned
Qualification
Required
Bachelor's Degree in a secretarial science or a business-related field
Three years of experience in office administration and/or office management or any equivalent combination of education, training, and experience
A valid driver's license is required
Knowledge of generally accepted accounting principles, modern office practices and procedures
Knowledge of special events, project planning and coordination
Knowledge of city policies and procedures
Skill in handling confidential matters
Skill in the operation of computers and other modern office equipment
Skill in interpersonal relations and responding to the inquiries and needs of a broad customer base
Skill in oral and written communication
Skill in developing, managing and use of spreadsheets and databases
Benefits
Health, dental and vision
Defined contribution plan (457b)
Life insurance
Wellness programs
Vacation
Sick leave
12 paid holidays
Employee assistance program
Tuition reimbursement
Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits
Healthcare
PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan
Life Insurance
Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child
Company
City of Savannah
City of Savannah is a government agency that offers infrastructure, public safety, economic development and value-added online services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Bret Bell
Chief Operating Officer
Lameisha Estelle
Human Resources Business Partner
Recent News
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