Action Property Management · 3 hours ago
Administrative Assistant (20 Hour Part-Time) - Fontana East
San Francisco, CA
Part-time, Contract
Onsite
New Grad, Entry Level
$25/hr - $30/hrAction Property Management is the largest privately owned HOA management company in the West, serving over 300 communities. They are seeking a part-time Administrative Assistant to support the General Manager with various operational tasks and resident communications.
CommercialProperty ManagementReal Estate
Responsibilities
Review and process architectural-remodel, sublease, and other applications from Shareholders for submittal to the Board of Directors or General Manager
Answer communications from residents via email and/or telephone
Assist the General Manager with drafting resident communications, emergency response notifications, violation notices, etc
Organize schedules/calendars and assist with vendor coordination for repairs, maintenance work, etc
Review and respond to real estate related inquiries surrounding the sale or purchase of apartments
Assist the General Manager with collecting documents for Board meetings
Assist with payroll tasks such as following up with staff timecards
Organize documents, inventory, historic records, research archived data, etc. belonging to the property
Perform off-site tasks upon request of the General Manager such as purchasing stamps, postal needs, office supplies, etc. with Corporation funds
Organize documents for inspections, mandates, minor and major projects, etc
Cover various management responsibilities in the absence of the General Manager such as following up with work orders, dispatching emergency contractors, inspecting the property, noting violations, communicating emergency related responses to residents, etc
Qualification
Required
Must be over 18 years of age and successfully pass a pre-employment background check and drug screening
Good verbal and written communication skills, skilled in grammar, spelling and letter composition
Close attention to detail with discretion in handling confidential property related information
Ability to multi-task and communicate efficiently with residents, Board of Directors, building staff, contractors, and General Manager
Demonstrate determination in finalizing small or large projects
Proven ability to interact in a professional manner with all property related personnel and residents
Preferred
Prior property management, real estate or administrative experience a plus
Benefits
Comprehensive health benefits and paid time off package for qualifying employees
On-going hospitality and property management training
Opportunities for career growth and advancement
Values driven company culture promoting team work and excellence
Medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members
Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members
Company
Action Property Management
Action Property Management is a real estate company provides buying and selling services.
Founded in 1984
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Holbrook
CEO
Company data provided by crunchbase