US Tech Solutions · 3 hours ago
Administrative Specialist II - Invoice (Part time)
United States
Part-time, Contract
Remote
New Grad, Entry Level
$20/hr - $24/hrUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. They are seeking an Administrative Specialist II to support the Product Marketing & Acquisition Team by managing and processing monthly paid advertising invoices and assisting with various operational duties.
Information Technology
Hiring Manager
Butta Chiru
Responsibilities
Support paid media campaigns by processing and managing monthly paid advertising invoices
Invoicing responsibilities include reviewing the details of each invoice (the program, the jurisdictions, dates, etc.); then applying the appropriate accounting codes to each invoice and entering them into the CAPS System for processing
Invoices must be processed in a timely manner to be compliant with our agency’s terms of agreement
Responsible for ensuring that all invoices are entered correctly and submitted for approval for payment on time
Note: there are approximately 100 invoices each month
Supporting the Advertising function by assisting as needed with scheduling and maintaining the monthly campaign reporting call calendar for campaigns, with full scope of stakeholders for each campaign
Assisting with reviewing and routing paid media reporting decks for accuracy prior to monthly meetings
Making regular updates to our project status report that tracks activities for all media campaigns, ensuring we have a real-time look at all campaigns in market and those in development
Help with scheduling and reserving meeting spaces and other needs during our September media planning sessions that take place with the marketing team and the agency team annually in Charlotte
Help maintain and upload documents to a robust Teams site with all relevant media forms, contacts and documentation, support documents and templates used by the marketing team
Conduct research as needed throughout the year on new channels or emerging trends in the paid media space to share back with the MM team and the RM agency partners
Maintain and manage the relationship with LiveRamp – this is newly emerging work and some of the support needs are unknown
Some support will be needed coordinating with the MM team and the data team to make sure campaign lists are pulled and properly hashed, prior to uploading into the LiveRamp platform
Serve as back-up contact for media agency when Principal is out of office (vacations, etc.)
Provide support to the Marketing Management team in other capacities to include: Handling non-marketing / comms requests such as updating T&Cs for our non-reg businesses for PNG and Client; list pulls, transactional communications, legal and disclaimer reviews, proofreading and audit reviews (15% - 25% of time)
Qualification
Required
Experience in processing and managing invoices, specifically for paid media campaigns
Ability to review invoice details and apply appropriate accounting codes
Proficiency in entering invoices into accounting systems (CAPS System)
Timeliness in processing invoices to comply with agency terms of agreement
Experience in scheduling and maintaining calendars for campaign reporting calls
Ability to review and route paid media reporting decks for accuracy
Experience in updating project status reports for media campaigns
Skills in scheduling and reserving meeting spaces
Ability to maintain and upload documents to a Teams site
Research skills on new channels or emerging trends in paid media
Experience in managing relationships with external partners (e.g., LiveRamp)
Ability to serve as a back-up contact for media agencies
Support experience in handling non-marketing requests and legal reviews
Company
US Tech Solutions
US Tech Solutions counted among the largest yet the fastest growing staffing firm; all achieved organically.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Manoj Agarwal
Chief Executive Officer
Recent News
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