Johnson & Johnson · 8 hours ago
Lead Administrative Assistant
Spring House, PA
Full-time
Onsite
Senior Level
6+ years expJohnson & Johnson is a leader in healthcare innovation, seeking a Lead Administrative Assistant to provide high-level administrative support to the Vice President of the Immunology Delivery Unit. This role involves managing complex scheduling, travel coordination, and departmental operations while fostering a positive team culture.
Hospital & Health Care
Responsibilities
Provide heavy calendar management, including scheduling virtual and in‑person meetings, securing rooms, arranging A/V, coordinating catering, and resolving conflicts independently
Manage complex calendars for senior leadership committees (e.g., Immunology Operations Committee), requiring responsiveness, flexibility, and coordination with senior executives
Prepare agendas, presentations, documentation, and correspondence, including highly confidential materials
Support VP and team with general administrative needs and project‑related tasks
Arrange domestic and international travel, prepare detailed itineraries
Process and track expense reports in compliance with policy
Independently organize large departmental meetings, cross‑functional offsites, and onsite events, ensuring all logistics, materials, and communications are executed flawlessly
Serve as a primary point of contact for internal and external stakeholders
Maintain a professional, approachable, and service‑oriented presence on behalf of the VP and department
Maintain and update department SharePoint sites, OneDrive structures, and file systems
Manage professional distribution lists, org charts, and contact databases
Keep the team informed of relevant company policies, procedures, deadlines, and operational requirements
Lead administrative onboarding for new hires: Workday steps, WWID creation, IT equipment, email setup, office requests, and more
Manage offboarding tasks including equipment retrieval and exit checklist coordination
Qualification
Required
High school diploma required primary degree preferred
Minimum 6 years of administrative experience supporting senior leaders or complex teams
Strong verbal and written communication skills, with the ability to prioritize and manage multiple tasks simultaneously
Demonstrated ability to work independently and use sound judgment when handling sensitive matters
Commitment to maintaining confidentiality of highly sensitive information
Proficiency in Microsoft Outlook and Word
Preferred
Experience with Ariba, eMarketplace, Aravo, Concur, OurSource, Zoom, Microsoft Teams, Workday, and SharePoint (highly preferred)
Proficiency in Excel and PowerPoint preferred
Strong analytical skills are a plus
Company
Johnson & Johnson
At Johnson & Johnson, we believe health is everything.
10001+ employees
H1B Sponsorship
Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (56)
2023 (58)
2022 (59)
2021 (44)
2020 (27)
Funding
Current Stage
Late StageLeadership Team
Alex Gorsky
Former Chairman and CEO, Johnson & Johnson
Joaquin Duato
Chairman of the Board and Chief Executive Officer
Recent News
2025-10-07
2025-10-07
Company data provided by crunchbase