State of Oklahoma · 2 days ago
Criminal History Specialist
Oklahoma County, OK
Full-time
Onsite
Entry, Mid, Senior Level
$47K/yr - $54K/yrThe State of Oklahoma is seeking a Criminal History Specialist for the Correlation Services Unit in the Information Services Division. The role involves creating, maintaining, and disseminating criminal history records while conducting research and ensuring compliance with state and federal laws.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Review each criminal history record to identify possible federal prohibitors for firearms purchases, specifically targeting felony offenses and misdemeanor domestic abuse crimes. Conduct research, as needed, through access to multiple data bases and by contacting law enforcement agencies to obtain any available dispositional data as well as the relationship between the victim and the offender in cases of domestic abuse convictions
Compare federal non-Triple I criminal history records to the state criminal history records of the same individuals. If criteria is met, take possession of the federal records through electronic communication with the FBI. Automate records, making them immediately available to all authorized requestors of the records. Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as "Crimes of Domestic Abuse" in the OSBI's criminal history data base. Add to criminal history records any dispositional data received through research. For non-Triple I criminal history records, enter federal prohibitors into the NICS
Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as "Crimes of Domestic Abuse" in the OSBI's criminal history data base. Add to criminal history records any dispositional data received through research. For non-Triple I criminal history records, enter federal prohibitors into the NICS
Image documents obtained during research and utilized for record updates and/or for entering information into the NICS Index into OSBI's LaserFiche database for permanent storage. Destroy hard copies after imaging has been completed
Log and report monthly totals of: all criminal history record comparisons; automations; domestic abuse crimes and other federal prohibitors identified, researched and/or flagged or entered into the NICS Index; and number of documents imaged
Enters, reviews, researches, edits, seals, expunges or deletes criminal history record information including arrests, charges, declinations, dispositions, sentences, custodial information, pardons, etc. in strict accordance with state and federal laws
Performs administrative review and quality audits of criminal history and background check records, ensuring transactions are properly identified and relevant crime flags are set properly
Prepares documents, detailed reports and presentations of varying complexity pertaining to criminal history records
Performs criminal history record checks by name, aliases and social security number in accordance with the Oklahoma Open Records Act and other State Statutes
Trains law enforcement personnel on relevant state and federal laws governing the submission of criminal history records and the proper procedures for reporting. Audits law enforcement agencies for compliance with criminal history reporting requirements and provides written and verbal feedback through reports and collaborative meetings
Trains non-criminal justice agencies regarding authorized purposes for requesting, receiving, storing and disseminating federal criminal history record information. Audits non-criminal justice agencies for compliance with relevant state and federal law, as well as the CJIS Security Policy. Provides guidance for remediating any audit findings
Reconciles state criminal history records with those available at the federal level, researching the information in both state and federal repositories, updating and automating records as applicable to ensure the most accurate and complete criminal history record can be disseminated in a timely manner
Maintains knowledge of the current practices, processes, and procedures on criminal history operations at the federal and state level. This may include proposing new or modifying existing legislation
Oversees implementation and coordination of federal programs such as RapBack, Mobile ID, and non-criminal justice use of criminal history records
Supervises staff
Qualification
Required
A bachelor's degree or an equivalent combination of education and experience, substituting one year of professional or technical administrative experience in a criminal justice field for each year of the required education
Must possess or be eligible for a valid Oklahoma driver's license upon hire
Upon hire, applicants must be able to successfully complete any necessary training and certification required by the agency
Applicants must be available and able to be called back to work at irregular times and work overtime when required
Frequent travel may be required. The selected applicant may be in travel status for extended periods of time
Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation
Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
Founded in 1970
10001+ employees
H1B Sponsorship
State of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
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