Pasona N A, Inc. · 8 hours ago
Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Entry Level
$50K/yr - $60K/yr
1+ years expPASONA N A, INC. is seeking an Administrative Assistant to provide comprehensive administrative and system support to the Finance Department and general office operations. The role requires proficiency in ERP systems, particularly Microsoft Dynamics 365, and involves responsibilities such as AP/AR processing, financial record maintenance, and general administrative support.
Human ResourcesSmall and Medium BusinessesStaffing Agency
Responsibilities
Process AP/AR transactions: invoice entry, payment runs, reconciliations, vendor/customer follow-up, and collections support
Maintain accurate financial records; assist with month-end closing and management reporting
Respond to vendor/customer inquiries, resolve discrepancies, and maintain financial document filing systems
Provide general administrative support (office supply management, filing, data entry, phone/email handling, scheduling, meeting coordination)
Support the Sales Department: sales order entry, customer database maintenance, assistance with quotes/proposals, meeting coordination, inventory tracking
Utilize ERP/accounting systems (Microsoft Dynamics 365 or similar) for transactions and reporting
Coordinate shipping/receiving documentation and work with warehouse/logistics partners
Support HR, IT, facilities, and other departments on special projects
Maintain compliance with company policies, confidentiality standards, and regulatory requirements
Assist with new employee onboarding and office procedure training
Prepare reports, presentations, and correspondence as requested
Participate in process improvement initiatives and operational efficiency
Qualification
Required
High school diploma required
1–2 years of AP/AR or administrative support experience required
Must be legally authorized to work in the United States
Strong attention to detail and accuracy
Excellent organizational and time management skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Basic understanding of accounting principles and financial processes
Strong verbal and written communication skills
Ability to handle confidential information professionally
Customer service orientation and professional demeanor
Ability to multitask and work in a fast-paced environment
Team player with the ability to work independently
Problem-solving skills, initiative, and adaptability
Basic math skills for financial calculations
Preferred
Associate's degree in Business, Accounting, or related field preferred
Experience with accounting software and ERP systems preferred
Advanced Excel skills a plus
Experience with Microsoft Dynamics 365 Business Central a plus
Bilingual English/Japanese helpful but not required
Company
Pasona N A, Inc.
Pasona N A is a staffing and recruiting company that provides temporary staffing and full-time placement services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kenji Furushiro
President and CEO
Sayaka Doi
VP of Strategic IT Partner
Company data provided by crunchbase