CDM Smith · 10 hours ago
Project Administrative Assistant
Houston, TX
Full-time
Onsite
Mid Level
4+ years expCDM Smith is a company dedicated to providing an exceptional employee experience and fostering personal leadership and career growth. They are seeking a Project Administrative Assistant to manage daily project activities, support project staff, and ensure efficient operations. The role involves document administration, scheduling, and maintaining organizational records while providing excellent service to various stakeholders.
Civil EngineeringConstructionEnergyTransportationWater
No H1B
Responsibilities
Working as the person responsible for the project activities running well and efficiently, including but not limited to, providing support to project staff, developing and editing reports, document administration, scheduling meetings and travel, and monitoring, ordering, and organizing supplies
Completing project document format reviews of work produced by staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template
Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally
Assisting staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events
Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others
Maintaining the organization and maintenance of records, files, and correspondence
Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general events
Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments
Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action
Assisting in additional administrative duties as required
Qualification
Required
High School diploma or equivalent
4 years of related experience
Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands
Equivalent additional directly related experience will be considered in lieu of a degree
Preferred
Previous experience working in the engineering and consulting industry is highly desirable, in mid-to large-sized corporate office management
Knowledge of Adobe Pro or Bluebeam is strongly preferred
Basic knowledge of PowerPoint
Client service mentality with the ability to support all levels in the organization
Strong organizational and communication skills
The ability to handle multiple tasks while maintaining quality control under tight deadlines
Notary certification a plus
Benefits
All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Company
CDM Smith
CDM Smith is an engineering and construction firm that offers environmental, transportation, and energy-smart solutions and facilities.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Wall
Chairman and Chief Executive Officer
Jennifer Prescott
SVP, Chief Digital and Information Officer
Recent News
EIN Presswire
2025-12-24
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