NEOGOV · 13 hours ago
Procurement and Facilities Coordinator
Happy Valley
Full-time
Onsite
Mid Level
$81K/yr - $100K/yr
3+ years expSunrise Water Authority (SWA) is a public water utility with an excellent reputation for providing safe, reliable water service. The Procurement and Facilities Coordinator performs professional-level purchasing and contracting work to support SWA’s operations, ensuring compliance with Oregon public contracting laws and managing procurement processes.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Lead the systematization and appropriate documentation of SWA’s procurement and vendor contract management processes, coordinating collaboration with other staff stakeholders
Primary point of contact for compliance with SWA’s Contracting & Purchasing Rules Manual, supporting updates as necessary
Conduct procurement of goods, services, and public improvement contracts in accordance with ORS 279A/B/C, Oregon Attorney General’s Model Public Contract Rules, and local contract review board rules
Prepare, issue, and manage Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and intermediate procurements
Coordinate with engineering, operations, and other staff to develop scopes of work, specifications, evaluation criteria, and bid documents
Manage contract lifecycle activities including award, execution, amendments, renewals, and close-out
Maintain procurement records, contract files, and audit documentation
Provide guidance and training to staff on procurement procedures, thresholds, cooperative procurement options, and compliance requirements
Review vendor invoices and contract terms for accuracy and adherence to price schedules
Assist with procurement planning for CIP projects, construction services, and specialized water-utility needs, etc. (e.g., pumps, pipe materials)
Support purchase requisitions and vendor management
Monitor contract performance, insurance certificates, and deliverables
Conduct market research, price analysis, and cost comparisons
Maintain knowledge of relevant OARs, model rules, and industry procurement standards (NIGP, OAC standards, etc.)
Primary focal point for the SWA office facilities and their systems, serving as liaison for administrative and maintenance service contractors (e.g. building maintenance, inspections, IT, landscaping)
Support to engineering and operations team members related to systems facilities management needs (e.g. pump stations, reservoirs)
Inventory control support in coordination with operations and finance teams
Facility-related project leadership, as assigned
Qualification
Required
Bachelor's degree in business, public administration, supply chain, or related field
Minimum of three years of procurement and contracting experience preferred, ideally within a public agency or utility
Equivalent combination of education and experience
Knowledge of Oregon public procurement laws, competitive bidding requirements, and construction contracting
Strong writing skills for developing clear scopes of work/objectives, solicitations, and contract documents
Ability to interpret regulations, track deadlines, and maintain meticulous records
Ability to constructively and proactively collaborate with technical services, finance, operations, and external contractors
Proficiency with procurement software, ERP systems, Microsoft and Google suites
Practical experience with Oregon Buys and cooperative purchasing (e.g. Sourcewell)
Preferred
Minimum of three years of procurement and contracting experience ideally within a public agency or utility
Water industry experience
Organizational IT management is a plus
NIGP-CPP, CPPB/CPPO, or related procurement credentials
Benefits
Medical, dental, vision and prescription coverage
Employer funded HRA VEBA
Paid Time Off, including 11 paid holidays
Short and long-term disability
Employer-paid participation in the Oregon Public Employees Retirement System (PERS)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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