Majestic Care · 8 hours ago
Administrative Assistant
Westfield, IN
Full-time
Onsite
Entry, Mid LevelMajestic Care is looking for an Administrative Assistant to join their team and support their mission of providing excellent healthcare. The role involves managing executive calendars, coordinating meetings, and providing comprehensive administrative support to ensure smooth operations at the Home Office.
Health CareHealth InsuranceHome Health CarePersonal Health
Responsibilities
Manage complex calendars, email correspondence, travel arrangements, and expense reporting for executive leadership
Provide comprehensive administrative support including meeting coordination, document preparation, note‑taking, meeting minutes, and distribution of reminders and follow‑ups
Serve as a primary liaison with C‑suite executives, their administrative teams, customers, vendors, families, partners, board members, and key internal and external stakeholders
Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment
Develop, organize, and maintain materials for special projects, presentations, and executive reports
Support cross‑functional initiatives, compliance activities, and internal communications efforts
Deliver a professional and welcoming first point of contact for clients, vendors, staff, and visitors via phone, email, and in-person interactions
Provide backup support to front desk operations as needed
Coordinate organizational and meeting logistics, including scheduling, follow‑up communications, supply ordering, space reservation, and document management (copying, scanning, faxing)
Assist staff with travel coordination, expense tracking, program materials, stipend supplies, and operational needs
Identify opportunities to streamline workflows and implement process improvements to enhance efficiency
Organize and coordinate department projects, conferences, events, and internal gatherings
Participate in multidisciplinary meetings, committees, and initiatives involving educational programs, conflict resolution, cost‑containment, new system/service implementation, and performance improvement
Document meeting minutes and ensure follow-up on action items
Collaborate with Human Resources and leadership teams on employee engagement initiatives; serve as an ambassador for organizational culture
Support and execute special projects as assigned
Perform additional duties as needed to support organizational operations
Qualification
Required
Bachelor's degree in business or a related field preferred
Proven experience in a high-level administrative or executive support role, preferably in healthcare or senior care
Experience supporting executives in a fast-paced, mission-driven, or high-growth organization
Benefits
Quarterly Pay Increase
Daily Pay
Company-Paid Life Insurance
Telehealth Services
Double Pay on Holiday
Care Team Member Relief Fund
Company
Majestic Care
Majestic Care is a health care centre specialized in community based skilled nursing throughout clinical services.
Founded in 2018
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Paul Pruitt, MBA, NHA
Chief Executive Officer
Donn Kump
Chief Financial Officer
Recent News
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