State of Oklahoma · 22 hours ago
Secretary
Oklahoma County, OK
Full-time
Onsite
Mid, Senior Level
5+ years expThe State of Oklahoma is seeking a Secretary for the State Fire Marshal agency. This role involves performing confidential secretarial duties, managing correspondence, and assisting in administrative tasks for agency officials.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence
Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries
Receives visitors; answers inquiries personally or refers to appropriate official
Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account
Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences
Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy
Supervises administrative or clerical assistants
Qualification
Required
Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience
Knowledge of the procedures and techniques of business communications
Knowledge of spelling, punctuation, and business English
Knowledge of office methods
Knowledge of computer operations
Knowledge of business arithmetic
Knowledge of public relations
Skill to type accurately from a plain copy at a rate of fifty words per minute
Ability to handle confidential work with tact and discretion
Ability to exercise judgment in interpreting and applying rules or policy
Ability to establish and maintain working relationships with others
Ability to provide direction to other technical/clerical employees
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
Recent News
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