South Carolina Department of Motor Vehicles · 12 hours ago
Program Coordinator I / Operations Coordinator - 184746
Columbia, SC
Full-time
Onsite
Entry Level
2+ years expThe South Carolina Department of Motor Vehicles is seeking an outgoing and dedicated Program Coordinator I / Operations Coordinator to provide operational support and travel coordination. This role involves coordinating travel accommodations, managing schedules for meetings, and serving as the primary point of contact for travel-related inquiries.
Government Administration
No H1B
Responsibilities
Coordinate and book travel accommodations for DMV employees attending trainings, orientation, and other official business events
Coordinate senior leadership attendance at annual conferences, track agency travel assistance program
Reviews travel authorization and reimbursement requests, ensuring accuracy, completeness, and compliance with agency travel policies
Maintain agency Lodging purchase card. Audit and reconcile vendor invoices prior to payment
Serves as the primary point of contact for travel-related inquiries and guidance
Briefs new employees during Orientation on travel and hotel information
Serves as the primary point of contact for the Business Continuity Plan and AAMVA after action reports
Manages the schedule and coordinates the logistics and maintenance of internal and external meetings in agency's main meeting rooms in the agency's headquarters, to include troubleshooting AV equipment; maintains inventory of AV equipment; creating agendas, handouts, and distributing products to agency leadership and attendees; attending meetings, recording minutes and action item assignments and distributes same to appropriate entities
As required, assumes the duties and responsibilities of the Executive Assistant in their absence. Supports the Executive Assistant during the United Way campaign
Performs other duties as assigned
Qualification
Required
A high school diploma and relevant experience
Must complete a nationwide criminal background check to include finger printing
Knowledge of the agency's mission, strategic goals and operational programs
Proficient in Microsoft Office Suite
Exceptional written and oral communication skills
Ability to prioritize and manage multiple tasks at once
Ability to plan, organize and coordinate efforts of other employees
Ability to coordinate diverse administrative/management functions
Ability to establish and maintain effective working relationships
Troubleshooting and problem-solving abilities
Reports to the Plans and Alignment Senior Manager to provide administrative support to agency leadership
Works under limited supervision and performs a variety of administrative tasks within the agency's headquarters
Works in a general office environment sitting for prolonged periods of time and significant time spent at a computer
May require extended hours outside of normal scheduled hours
Preferred
A bachelor's degree or at least two (2) years' experience in administrative services, finance, planning, travel coordination, or business administration
Benefits
Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household
Company
South Carolina Department of Motor Vehicles
The South Carolina Department of Motor Vehicles (SCDMV) administers the state's motor vehicle licensing and titling laws by maintaining strict controls to deliver secure and valid identification, licenses, and property records, while accurately accounting for the receipt and timely distribution of all revenue collected in order to best serve our citizens.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Deborah Mangels
Agency Chief Information Officer
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