UNION SETTLEMENT ASSOCIATION ADULT DAYCARE · 15 hours ago
Human Resources and Payroll Administrator
East Harlem, NY, US
Full-time
Hybrid
Entry, Mid Level
$60K/yr - $70K/yr
2+ years expUnion Settlement is a nonprofit organization based in East Harlem that has been providing critical programming to the community for over 130 years. The Human Resources and Payroll Administrator is responsible for processing payroll, maintaining employee records, and supporting HR administration functions, while also leading data analytics efforts to enhance human resources processes.
Medical Practice
Responsibilities
Responsible for the processing of biweekly payroll for up to 350 employees from input to delivery (new hires, transfers, promotions, terminations and follow up)
Accurately process all related payroll transactions and changes (direct deposits, wage garnishments, benefits, loans, retirement accounts, union dues, incentives, COLA’s, etc.)
Address payroll related inquires; coordinate and interact with vendors, financial consultants, and federal and state agencies on issues pertaining to employee compensation, garnishments, benefits, etc
Ensure data and deduction alignment across internal and external systems (medical/dental, timecards, union dues, retirement plans, etc.) thru audits
Create and send communications related to compensation, payroll, and updates to processes and legislation
Interpret, educate and counsel on payroll policies; ensure fair and consistent application of policies, procedures, and laws
Make discretionary decisions related to submissions, holds, authorizations, and further guidance
Create system workflows and rules such as PTO policies, accruals, codes, and status
Generate a variety of reports or queries utilizing appropriate reporting tools
Prepare and/or coordinate quarterly and year-end reports with accuracy and completeness (W-2's, EEO-1, DOL, BLS, FLSA, and ACA)
Perform complex, in depth analyses on headcount, attrition, historical compensation spends, and promotions
Work with HRIS/Payroll provider in research and resolution
Manage payroll data or benefit-related audits to ensure compliance with legal and funding requirements
Support management and tracking of PTO (sick and vacation) and leave of absences, disability and family medical leave requests
Respond to benefits programs inquiries and administration including eligibility of medical, dental, vision, life/accident/disability insurance, EAP, and wellness initiatives, policies and guidelines
Support employee leaves of absence inquiries and administration including FMLA, disability, and worker’s compensation
Partner with the Finance team to ensure timely payment of monthly premiums, compensation, and reimbursement procedures as needed
Administer enrollments, terminations, and changes
Responsible for the reconciliation and timely payment of all benefit invoices, including quarterly audits of all carrier websites; assist in all phases of the open enrollment process
Serve as a liaison between staff and pension/retirement administrator; support processing of distributions
Maintain data integrity in external and external systems
Support employee file management and information requests as needed (ex. file structures, search files)
Complete employment verifications; prepare letters
Support facilitation of training for employees targeted at compliance and understanding of related policies
Accurately tracks and processes HR documents and information requests and follow up as needed
Recommend strategy and process improvements relating to employee life-cycle processing
Ensure compliance with local, federal and state regulations; stay current on evolving laws and best practices
Use metrics and models to understand and analyze current trends and predict future trends
Adhere to strict confidentiality requirements and protection of sensitive data
Provide back-up support functions in any of key departmental areas as necessary
Participate on committees, perform special projects, and other duties based on organizational needs
Qualification
Required
Bachelor's degree in Human Resources, Business, or Organizational Development or equivalent and/or HR professional certification (APA, PHR, SPHR, SHRM-CP, SHRM-SCP) ideal; equivalent combination of experience and education may be considered with experience
Minimum of 2-4 years of progressive payroll experience
Must have knowledge of office administrative procedures, payroll regulations, human resources law and practices; employee benefit programs a plus
Advanced knowledge of various computer applications (word processing, spreadsheets, database, presentation software, ATS/HRIS – ADP Workforce Now)
Demonstrated ability to streamline workflow processes and make appropriate recommendations
Ability to engage employees and collaborative partners; listen to feedback and resolve concerns
Must be dependable and detail-oriented among multiple priorities
Ability to exercise poise, tact, diplomacy and handling of sensitive and confidential information
Analytical ability to gather and summarize data for reports
Company
UNION SETTLEMENT ASSOCIATION ADULT DAYCARE
New York, New York, us
2-10 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase