Mather · 18 hours ago
Events and Catering Coordinator
Splendido (Tucson, AZ)
Full-time
Onsite
Entry, Mid LevelMather is a unique, non-denominational, not-for-profit organization dedicated to developing and implementing Ways to Age Well. They are seeking a highly organized Events and Catering Coordinator to manage all aspects of internal and private events and catering, ensuring exceptional service and coordination with clients and team members.
CommunitiesElder CareHealth CareHospitalMedicalNon ProfitWellness
Responsibilities
Serve as the primary point of contact for private events and catering inquiries
Work closely with their Engagement Team members and Manager to book events, coordinate booking schedule, and coordinate any catering associated with these events
Respond promptly to private event requests and all catering requests by providing detailed information about our services, venue options, menus and availability
Collaborate with clients and residents to understand their event needs, preferences, and budget
Culinary team coordination to get customized menus that align with the client expectations and dietary
Coordinate menu approvals between clients and culinary
Ensure timely communication of catering details to relevant experience centers
Oversee the reservation and scheduling of event spaces, ensuring optimal utilization of resources
Coordinate with the hospitality/concierge and housekeeping teams for room setup, including layout, design, décor, and audiovisual requirements
Maintain an up-to-date calendar of events and room bookings
With Engagement Manager – develop event timelines and production scheduled for resident engagement and private events
Coordinate the setup, execution and breakdown of events, ensuring all components are flawlessly
Liaise with vendors, culinary, suppliers, and team members to ensure smooth event operations
Schedule will be coordinated with Engagement Team Manager and additional duties such as booking speakers or input into monthly engagement catalog as needed
Facilitate weekly BEO meetings
Build and maintain strong relationships with residents/clients ensuring their needs and expectations are met or exceeded
Conduct post-event evaluations to gather feedforward and identify areas or
Address any issues or concerns promptly and professionally
Establishes, operationalizes, engages team members in, and sustains a Quality Assurance Process Improvement process
Qualification
Required
Proven experience in event planning, catering coordination, or a related field
Strong organizational and multi-tasking skills with an eye for detail
Excellent communication and interpersonal skills
Ability to work under pressure and manage multiple projects simultaneously
Proficiency in event management software and Microsoft Office Suite
Flexibility to work evenings, weekends, and holidays as required
Preferred
Familiarity with Microsoft Word Suite, Canva, & Pxier
Experience in high volume event environments
Benefits
A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an “earn-as-you-go” plan that rolls over year to year, offering long- and short-term flexibility.
A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
Convenient, subsidized parking (or public transportation for certain locations)
Wellness Spending Account: up to $300 available annually for Wellness related expenses such as gym memberships, financial planning, etc.
Medical, dental, and vision plans
Paid Parental Leave
Adoption Assistance Reimbursement
Tuition reimbursement for continuing education
Extended illness benefits
Employee wellness programs
Short- and long-term disability insurance
Life insurance is available to benefit eligible team members.
Company
Mather
Mather is a not-for-profit organization that provides care for older adults to age well.
Founded in 1941
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Leary
CEO and President
Mary Schoeggl
Chief Financial Officer
Recent News
2025-09-17
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