Oklahoma State University · 13 hours ago
Administrative Support Specialist I - Senior 633477
Stillwater, OK
Full-time
Onsite
Mid, Senior Level
$13.50/hr - $20/hr
3+ years expOklahoma State University is seeking an Administrative Support Specialist I - Senior to manage student enrollment certification and degree clearance processes. The role involves coordination with various university departments and requires a high level of technical competency and attention to detail.
EducationSocial ImpactUniversities
Responsibilities
Certification of student enrollment and degree status
Coordination of degree clearance processes
Serving as a liaison with college degree certification specialists
Enforcing deadlines
Processing of manual graduation applications
Degree certifications and honors conferral
Diploma creation and distribution
Validation of credentials awarded
Coordinate documentation of policy and procedures relating to the National Student Clearinghouse data submissions
Ensure all error resolutions for enrollment reporting is resolved accurately within specified deadlines
Maintain collaborative work environment with various university departments
Be proactive in implementing process improvements throughout the Certifications Unit
Be a role model in the department for exceptional customer service and institutional knowledge
Actively endorse and support OSU’s mission and work toward fulfillment of vision and goals for OSU and Academic Affairs
Exemplify in performance and behaviors OSU’s values and excellence, integrity, service, intellectual freedom, diversity, and stewardship of resources
Take advantage of professional development and training opportunities to maximize productivity and effectiveness
Maintain safe, clean, and pleasant work area by eliminating clutter and complying with rules and procedures
Consistently portray a professional image in personal appearance, dress, and communications
Maintain confidences and protect security of operations by keeping information confidential and equipment/facilities secure
Maintain and promote a positive work environment by behaving and communicating in a manner that is respectful of students, co-workers, supervisors, customers, and clients
Actively identify and aggressively report all issues to supervisor using approved issue resolution procedures
Qualification
Required
High School/GED (degree must be conferred on or before agreed upon start date)
Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience
Admin Supp Spclt II : Highschool and 2 years of clerical/customer service experience
Admin Supp Spclt Sr : Highschool and 3 years of clerical/customer service experience
Post-secondary Education May Substitute For Years Of Required Experience
Certifications, Registrations, and/or Licenses: Two years of clerical or customer service experience. Post-secondary education may be substituted for experience
Skills, Proficiencies, and/or Knowledge: Proficient in various computer software and operating systems including but not limited to Microsoft Office
Preferred
Bachelor's
Two years of experience with degree certification
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
H1B Sponsorship
Oklahoma State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (63)
2023 (83)
2022 (68)
2021 (60)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
Don Kyle
CEO, National Center for Wellness and Recovery, Oklahoma State University
Roger Reid
CEO
Recent News
The Journal Record
2025-11-11
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2025-11-08
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2025-11-01
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