State of Ohio · 4 hours ago
State Payroll Specialist 1
United States of America-OHIO-Franklin County
Full-time
Onsite
Entry Level
1+ years expThe Ohio Department of Administrative Services (DAS) is dedicated to supporting state priorities and providing efficient services. The State Payroll Specialist 1 will assist in managing payroll processing, ensuring compliance with regulations, and providing support to agency personnel regarding payroll issues.
AssociationHealth CareNon Profit
Responsibilities
Assists the DAS State Human Resources Division in managing computer programs, & computer data used in processing payroll, deductions, W-2 forms, reports, & other pay-roll sub-systems:
Utilizing Ohio Administrative Knowledge System (OAKS), running on PeopleSoft, Enterprise Resource Planning (ERP), Human Capital Management (HCM) module & Kronos time-keeping system:
Acts as liaison to OAKS for SHRD Office of Payroll Administration
Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g., Payroll, Time & Labor) in processing payrolls from assigned agencies, institutions, boards, & commissions
Monitors, reviews, & assists agencies in processing employee wages, deductions, taxes, & attachments
Ensures accuracy & conformity with laws, administrative code, union contracts, policies, rules, & guidelines
Coordinates with agencies to resolve any problems or questions concerning payrolls
Resolves payroll errors & exceptions
Finalizes agency payrolls
Responds to payroll emergencies which may require standby, overtime or call back
May be required to operate motor vehicle for travel to other locations within the state to resolve payroll issues
Serves as SHRD contact for agency personnel who have employees who have been paid incorrectly:
Generates & coordinates issuance of off-cycle checks
Responds to questions about processing requests
Coordinates recovery of direct deposits
Submits reversals to financial institutions upon agency request
Monitors returns initiated by receiving bank
Maintains supporting documentation
Reverses incorrect payroll warrants
Re-issues payroll warrants & advices
Issues refunds
Ensures proper calculation of attachments & deductions
Researches & identifies system inefficiencies &/or defects
Initiates Change Request (CR) documentation as needed
Escalates issues with management for resolution
Provides payroll support as assigned:
Monitors batch schedules & jobs used in processing payrolls, deductions, & earnings records
Tests simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades, changes in pay-roll/garnishment procedures & newly mandated pay-roll/garnishment requirements
Provides input for programming change requests
Ensures creation of payroll deduction deposit data, error, reconciliation & payment reports, & data files
Ensures preparation of special reports (e.g., quarterly employment reports, annual retirement reports, quarterly workers compensation reports, ad hoc reporting as needed)
Maintains proficiency in payroll applications used to support payroll processing by attending mandatory & elective training courses &/or seminars
Represents agency in developing &/or making presentations at conferences/meetings
Provides training support for agency personnel:
Maintains close contact with assigned agencies to ensure proper level of training & knowledge of PeopleSoft HCM & Kronos
Meets with agency payroll staff to assist with their training needs
Assists state payroll system training team with module courses, seminars, & workshops
Qualification
Required
4 courses or 12 mos. trg. or 12 mos. exp. in accounting
12 mos. trg. or 12 mos. exp. in payroll processing (e.g., calculating payroll, employee withholdings, deductions, reporting & reconciliation, employer provided benefits, agency payroll charges, accrued leave disability buy-backs, direct deposits, garnishments)
12 mos. trg. or 12 mos. exp. using human capital management software (e.g., PeopleSoft HCM) to process payroll
Knowledge of human relations
Knowledge of office practices & procedures in maintaining payroll documentation files
Knowledge of federal payroll regulations
Knowledge of Ohio & local payroll regulations
Knowledge of state payroll policies & procedures
Knowledge of accounting practices related to payroll
Knowledge of online processing & report creation
Knowledge of bookkeeping
Knowledge of CRM tools
Skill in processing payroll using PeopleSoft HCM & Kronos timekeeping functions
Skill in operation of personal computer & related software (e.g., MS Word, Excel including writing formulas, Access) & accounting applications
Skill in use of web-based applications (e.g., HCM, FIN, ISQL, PS Query, &/or Cognos)
Ability to deal with a variety of variables impacting development of OAKS PeopleSoft Human Capital Management/Payroll functions & Kronos timekeeping & determining specific action to be taken
Ability to calculate fractions, decimals, & percentages
Ability to handle sensitive inquiries & resolve complaints from internal & external customers
Ability to maintain accurate records
Ability to sort items into categories according to established methods
Ability to define problems, establish facts & draw valid conclusions
Ability to interpret legal documents
Ability to complete assignments accurately & within strict time constraints
Ability to respond to payroll emergencies 24X7
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
Company
State of Ohio
Employment with the State of Ohio is more than ‘just a job’ – it is a privilege to serve our families, friends and neighbors who rely on us throughout our great state.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Beverlyn Johns, MS
Deputy Chief Operating Officer
Holly Drake
State Chief Information Security Officer
Recent News
2025-08-26
2025-08-06
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