University of Southern California · 5 hours ago
Administrative Assistant II
Los Angeles, CA
Contract
Onsite
Mid Level
$25.73/hr - $32.83/hr
3+ years expThe University of Southern California is the largest and oldest of the USC schools, serving as the academic core of the university. They are seeking a full-time Administrative Assistant II to provide administrative and academic support to multiple departments within the Dornsife Academic Service Hub for the Humanities.
EducationHigher EducationUniversities
Responsibilities
Perform varied administrative and general office duties for academic departments
Coordinate schedules, meetings, and departmental events
Prepare and maintain correspondence, reports, and records
Screen and prioritize incoming calls
Initiate and process budget and business transactions in accordance with USC policies and procedures (e.g., supplier invoices, internal service deliveries, honoraria, reimbursements, and procurement requests)
Provide information, guidance, and assistance to faculty, staff, students, and visitors
Assist with office operations, including document management and compliance with university procedures
Track and monitor assigned budget expenditures
Order office supplies for departmental offices and the academic service hub
Assist with maintaining office equipment and coordinating related purchases
Ensure confidentiality and control access to sensitive information
Manage student workers
Qualification
Required
Bachelor's degree
3 years of secretarial or specialized clerical and administrative experience
Perform varied administrative and general office duties for academic departments
Coordinate schedules, meetings, and departmental events
Prepare and maintain correspondence, reports, and records
Screen and prioritize incoming calls
Initiate and process budget and business transactions in accordance with USC policies and procedures (e.g., supplier invoices, internal service deliveries, honoraria, reimbursements, and procurement requests)
Provide information, guidance, and assistance to faculty, staff, students, and visitors
Assist with office operations, including document management and compliance with university procedures
Track and monitor assigned budget expenditures
Order office supplies for departmental offices and the academic service hub
Assist with maintaining office equipment and coordinating related purchases
Ensure confidentiality and control access to sensitive information
Manage student workers
Resume and cover letter required (may be uploaded as one file)
Preferred
Experience in a higher education or academic setting
Familiarity with USC administrative systems and procedures
Strong organizational, communication, and time-management skills
Proficiency with standard office software and systems
Ability to manage multiple priorities in a fast-paced environment
Demonstrated ability to work independently and collaboratively
Bachelor's degree
4 years of experience
Benefits
Health benefits for staff and their family with access to the renowned university medical network
Eligibility for retirement plans with employer contributions after six months of employment
Tuition benefits for staff and their family
Free Professional Development classes
Central Los Angeles location with easy access to commuter trains, buses and free tram pick up services
Discounts to sporting and other campus events
Company
University of Southern California
University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
10001+ employees
H1B Sponsorship
University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)
Funding
Current Stage
Late StageTotal Funding
$19.64MKey Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant
Leadership Team
David A Barnhart
Director, USC Space Engineering Research Center
H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
Recent News
2026-01-17
Sports Business Journal
2025-12-30
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