Beacon Health System · 15 hours ago
Assistant to the CEO
Granger, IN
Full-time
Onsite
Senior Level
5+ years expBeacon Health System is a healthcare organization dedicated to delivering outstanding care and inspiring health. The Assistant to the CEO provides essential administrative support to maximize the CEO's effectiveness and efficiency, coordinating schedules, preparing for meetings, and managing travel arrangements.
FitnessHealth Care
Responsibilities
Maintaining CEO's calendar, regularly scheduling and arranging meetings, conferences, appointments, etc.; assuring a smooth-flowing workday
Providing all pertinent data/material required for productive meetings, appointments, and professional presentations
Preparing documents from notes, dictation, rough draft, or general instructions, a variety of correspondence, forms, charts, statistical tables, and reports of a highly confidential and/or sensitive nature. Taking and/or transcribing dictation
Receiving, screening, and directing visitors and telephone calls, and responding to inquiries concerning BHS policies, procedures, operations, etc
Opening, reading, and prioritizing incoming mail for the CEO; identifying items with specific deadlines, information, and/or reports relevant to current projects; preparing responses as necessary
Contacting physicians, board members, community leaders, staff, etc., within and outside BHS to obtain or relay information, arranging meetings, setting appointments, preparing agendas, researching problems for the CEO, etc
Establishing and maintaining or directing the maintenance of record-keeping and filing systems for the administrative office
Coordinating and reserving travel activities for the CEO, board, and medical staff members, including but not limited to hotel, air, and automobile reservations and conference/seminar registrations
Preparing itineraries and other correspondence regarding travel plans and procedures. Assisting in the processing of travel expense reimbursement reports
Preparing and distributing materials for Beacon Health System board meetings, committees, and special board functions; monitoring attendance to assure a quorum, and taking and transcribing minutes
Preparing and distributing annual master calendar of board and committee meetings and compiling lists of board and committee members. Maintaining all records pertaining to board meetings
Maintaining a board database for all BHS boards
Maintaining records in accordance with the Board Education Plan
Assisting in the development, planning, and preparation for the annual new board member orientation program
Planning and preparation for board events, including the annual board forum, recognition dinner, Chairman's holiday reception, and other special events, retreats, and opportunities
Working with legal counsel, the Chief Financial Officer and Chair of the Nominating & Governance Committee to maintain and update Articles of Incorporation/Bylaws for all boards within BHS
Completing other job-related duties and projects as assigned
Attends and participates in department meetings and is accountable for all information shared
Completes mandatory education, annual competencies, and department-specific education within established timeframes
Completes annual employee health requirements within established timeframes
Maintains license/certification and registration in good standing throughout the fiscal year
Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department
Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self
Adheres to regulatory agency requirements, survey process, and compliance
Complies with established organization and department policies
Available to work overtime in addition to working additional or other shifts and schedules when required
Qualification
Required
High school diploma or equivalent
Minimum of one year of additional training in office procedures or business
Minimum of five to seven years of progressively responsible administrative experience in an executive office
Thorough knowledge of Beacon Health System (BHS) policies and procedures
Well-developed administrative skills
Proficiency in word processing, spreadsheet, and presentation software
Working knowledge of internet capabilities
High level of analytical and organizational abilities
Interpersonal and communication skills (both verbal and written)
Ability to deal effectively with personnel at all levels of the organization, community business leaders, and members of the general public
Ability to maintain a high degree of confidentiality
Ability to organize and direct the work flow in the administrative offices
Ability to prepare complex reports, records, etc
Physical ability and stamina to perform the essential functions of the position
Company
Beacon Health System
Beacon Health System is a Hospital & Health Care centre providing health care facilities
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$5.54MKey Investors
Health Resources and Services Administration
2024-12-18Grant· $0.14M
2024-05-08Grant· $5.4M
Leadership Team
Kreg Gruber
Chief Executive Officer
Phil Newbold
CEO Emeritus
Recent News
Arkansas Business — Business News, Real Estate, Law, Construction
2025-10-31
Fierce Healthcare
2025-08-06
2025-07-04
Company data provided by crunchbase