Duquesne University · 9 hours ago
Administrative Assistant, Institute for Disability Empowerment and Advocacy – Education
Pittsburgh, PA, US
Full-time
Onsite
Mid Level
$30.22/hr - $30.22/hr
3+ years expDuquesne University is a Catholic institution committed to academic excellence and community service. They are seeking an Administrative Assistant to provide high-level administrative and event planning support for the Institute for Disability Empowerment and Advocacy, ensuring smooth operations and effective communication.
EducationHigher EducationUniversities
Responsibilities
Plans, organizes, and executes events, meetings, and programs for the Institute for Disability Empowerment and Advocacy (IDEA), including conferences, community gatherings, workshops, and lectures
Manages event logistics such as scheduling, venue reservations, catering, accessibility accommodations, and vendor coordination to ensure smooth, inclusive, and high-quality experiences
Provides comprehensive administrative support to the Executive Director and Institute staff, including scheduling meetings, managing calendars, preparing correspondence, maintaining records, and processing expense reports
Ensures the efficient operation of daily office functions and serves as the primary contact for internal and external inquiries
Monitors event and office budgets, tracks expenditures, and assists with purchasing, vendor payments, and financial documentation in coordination with the University’s finance systems and policies
Assists in collecting and maintaining data related to events, attendance, and community engagement activities
Supports preparation of reports, summaries, and documentation for internal and external use
Performs additional tasks or special projects as needed to support the operations and mission of the Institute
Qualification
Required
High School Diploma or equivalent
Valid PA Driver's license in good standing
A minimum of three to five years of related administrative and event planning experience is required, preferably in a higher education, nonprofit, or community-based organization
Experience should include coordinating logistics for meetings, programs, or special events; managing multiple priorities in a fast-paced environment; and providing direct administrative support to leadership or project teams
Familiarity with budgeting, purchasing, and working with vendors or external partners is essential
Extensive administrative or event planning experience in a higher education, nonprofit, or community-based organization may be considered in place of formal education
Candidates who demonstrate strong organizational, communication, and project management skills, along with a proven ability to plan and execute complex events, manage logistics, and support senior leadership, may be deemed qualified based on equivalent professional experience
Preferred
Bachelor's degree from an accredited institution
Experience in settings that value accessibility, collaboration, and community engagement is strongly preferred
Strong ability to organize and execute events of varying scale, including meetings, workshops, and community programs; skilled in managing logistics, timelines, and vendor relationships
Excellent attention to detail with the ability to manage calendars, track expenses, maintain records, and coordinate multiple priorities efficiently
Clear and professional written and verbal communication; ability to interact effectively with faculty, staff, students, community partners, and guests
Demonstrated commitment to creating positive, inclusive, and accessible experiences for all participants and visitors
Competence with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort using online event registration, scheduling, and financial systems
Ability to anticipate needs, respond to challenges calmly and resourcefully, and adapt to changing circumstances
Works cooperatively with colleagues and partners, contributing to a supportive and mission-driven environment
Maintains discretion with sensitive information and adjusts priorities and approaches as the Institute's programs evolve
Ability to establish and maintain effective working relationships with the University Community
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University
Benefits
Paid time off including holidays and vacation
Retirement match
Tuition remission for employee and dependents
Company
Duquesne University
Duquesne University provides a vibrant setting for a horizon-expanding education.
1001-5000 employees
H1B Sponsorship
Duquesne University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (6)
2023 (7)
2022 (4)
2021 (2)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$10.47MKey Investors
CDMRPPeirce Family FoundationEden Hall Foundation
2024-08-13Grant· $1.5M
2022-10-12Grant· $4.47M
2022-04-13Grant· $1.5M
Leadership Team
David Dausey
Executive Vice President
Kenneth Gormley
President
Recent News
2025-11-19
2025-09-27
Company data provided by crunchbase