State of Maryland · 1 day ago
EXECUTIVE ASSOCIATE EXECUTIVE ASSOCIATE II
Maryland, United States
Full-time
Onsite
Entry Level
1+ years expThe State of Maryland is seeking qualified applicants for the Executive Associate position within the Division of Policy & Stakeholder Engagement. This role serves as the Executive Assistant to the Deputy Secretary and manages complex executive priorities while providing comprehensive administrative coordination for several leadership positions.
Government Administration
Responsibilities
Serve as the Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement
Manage complex executive priorities and ensure high level operational continuity across the department
Provide comprehensive administrative coordination for several leadership positions, including the Director of the Office of Communications, the Governor’s Office of Business Advancement, the Director of Minority Business Outreach, and the Chief Strategy Officer
Prepare for meetings, including preparing pertinent materials, coordinating necessary contacts, confirming staff support, and verifying and confirming the meeting prior processing them on the calendar
Manage customer inquiries by maintaining detailed call logs and contact lists, and promptly retrieving and transcribing voicemail messages to ensure timely responses
Process all procurement items through the Department of Budget and Management’s (DBM’s) Financial Management Information System (FMIS), including ordering office supplies, business cards, subscriptions, and other transactions, etc. and maintain accurate records for auditing and reference purposes
Qualification
Required
Graduation from an accredited high school or possession of high school equivalency certificate
One (1) year of administrative staff or professional work
Ability to work independently
Handle multiple, concurrent, and high priority projects
Excellent interpersonal, written, oral communication and analytical skills
Ability to work with high level public and private sector officials and maintain effective working relationships
Proficient in the use of Microsoft Office Suite, Google Suite (Google Mail, Docs, Sheets, Calendar) or other relevant software
Preferred
Proven experience and proficiency with computer and software skills (e.g. Workday, Salesforce, Microsoft Office and Google Workspace Tools (Google Docs, Google Sheets, Google Meet, Google Drive))
Experience in tracking expenditures, invoicing, billing, and any related budget and fiscal processes with Financial Management Information System (FMIS) Platform(s)
Experience coordinating logistical details and/or planning and managing events/meetings for Executive level staff
Experience providing guidance & responding to inquiries from external/internal customers
Benefits
Health insurance
Dental
Vision plans offered at a low cost
Company
State of Maryland
Maryland is on the path to becoming the best state in the nation.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Piercy
Senior Advisor for Program Innovation to the Chief Technology Officer State of Maryland, MDTHINK
Michele Thomas
Chief Technology Officer, State of Maryland
Company data provided by crunchbase