IdeaStage Promotions · 19 hours ago
Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Entry Level
$18/hr - $20/hr
1+ years expIdeaStage Promotions, LLC is a fast-paced, family-owned business looking for a dependable and quick-learning Administrative Assistant to support their ownership team. This entry-level role involves managing communications, assisting with administrative tasks, and ensuring efficient operations within the company.
AdvertisingConsumer ElectronicsConsumer GoodsE-CommerceRetailTextiles
Responsibilities
Monitor shared inboxes (contact@, info@, purchasing@) and route emails accurately to the correct departments using our internal CRM
Communicate with vendors to confirm pricing, availability, and shipping information for sample orders - creating quote requests
Respond to basic customer inquiries and redirect more complex requests appropriately
Maintain accurate internal notes and documentation
Assist the ownership team with day-to-day administrative needs (excluding calendar management)
Identify recurring questions or process gaps and offer recommendations for improvement
Uphold confidentiality with access to sensitive business and customer information
Learn cross-functional workflows and grow into expanded responsibilities based on performance and aptitude
Qualification
Required
Dependable self-starter with a strong work ethic and high attention to detail
Eager to learn and willing to take on new challenges as the role evolves
Clear and professional communicator—written and verbal
Comfortable using email, internal systems, and learning new technology quickly
Able to multitask and prioritize in a fast-paced, team-oriented environment
Committed to discretion and confidentiality in all aspects of the job
Previous admin, customer service, or office experience is a plus, but not required
Customer Service: 1 year (Required)
Ability to Commute: Phoenix, AZ 85024 (Required)
Work Location: In person
Preferred
Location: Phoenix, AZ 85024 (Preferred)
Benefits
Medical, dental, vision, life, and disability insurance after 30 days
10 paid holidays + accrued Paid Personal Time
Quarterly bonus based on tenure and attendance
Company
IdeaStage Promotions
IdeaStage Promotions is a promotional products supplier.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase