ABM Industries · 4 hours ago
Administrative Assistant
Temecula, CA
Full-time
Onsite
Entry Level
$25/hr - $25/hr
1+ years expABM Industries is seeking an Administrative Assistant to handle basic office administrative tasks. The role involves supporting the Account Manager and Assistant Account Manager with various duties, including client correspondence, data entry, and onboarding new hires.
Facilities Support ServicesFacility ManagementJanitorial Service
Responsibilities
Assist the Account Manager and/or Assistant Account Manager with any admin duties
Conduct and answer phone calls/emails & door access intercom system
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc
Verify and create schedules and hourly reports for staff in EPAY
Track daily missed punches and communicate with staff members to get them corrected
Maintain files and documents organized for easy management access
Mail checks for hourly employees
Complete and send off Employee change forms
Oversee that all tags have been submitted and approved by each manager
Assist managers with ordering supplies
Keep record of all Safety trainings
Keep record of SWOP & LET reports
Maintain small tools and equipment inventory files
Conduct MVR checks
Assist with Tag Pricer, & Corrigo Work Orders
HR Related Functions
Post job requisitions on Job Align and social media
Review all incoming applications, and conduct phone screens
Schedule interviews and assist managers in conducting them as needed
Conducts and follow up on all background checks and badging
Provide manager and employees with employee number once hired
Schedule and assist in training/orientations for new employees as needed
Create new employee personnel folders, and maintain all employee files
Assist hourly employees with any questions or concerns
Qualification
Required
1–3 years of administrative experience with strong skills in communication, organization, data entry, and customer service
Proficiency with Microsoft Office (especially Excel), timekeeping/scheduling systems, and the ability to maintain accurate employee, payroll, and safety records
Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients
Benefits
Comprehensive benefits package
Company incentive or bonus program
Company
ABM Industries
ABM Industries is a facility management company that offers airport shuttles, wheelchair assistance, and janitorial services to businesses.
10001+ employees
H1B Sponsorship
ABM Industries has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (4)
2023 (2)
2022 (3)
2021 (4)
2020 (3)
Funding
Current Stage
Public CompanyTotal Funding
$2.2B2025-02-27Post Ipo Debt· $2.2B
1978-01-13IPO
Leadership Team
Scott Salmirs
President and CEO
Rene Jacobsen
EVP & Chief Operating Officer
Recent News
2026-01-22
2026-01-16
2026-01-06
Company data provided by crunchbase