Vanir · 15 hours ago
Administrative Assistant
United States
Full-time
Remote
New Grad, Entry Level
$23/hr - $26/hrVanir Construction Management, Inc. is a national leader in program, project, and construction management, recognized for exceeding client expectations since 1964. The Administrative Assistant will provide essential administrative and operational support to help Dominguez Dream Academy run smoothly, assisting the Executive Director with day-to-day coordination, communication, and follow-through across various tasks.
Building MaterialReal Estate
Responsibilities
Serve as a first point of contact for general inquiries, including email and voicemail
Manage shared inboxes, calendars, and scheduling for meetings and key deadlines
Maintain organized digital filing systems and ensure documents are stored securely and consistently
Support basic operational tracking, including contracts, insurance documents, and compliance related files
Coordinate vendors or service providers as needed, such as accounting support or technology platforms
Support basic bookkeeping tasks, including tracking income and expenses, organizing receipts, and categorizing transactions
Assist with processing donations and maintaining accurate financial records
Use bookkeeping or financial tracking tools such as QuickBooks or similar platforms to support day to day financial organization
Support the Executive Director with preparation for financial reviews, reports, or audits by organizing documentation
Maintain clear records related to grants, donations, and payments in coordination with external bookkeeping or accounting support
Draft, format, and proofread routine correspondence, internal documents, and outreach materials
Maintain and update donor and contact databases, ensuring information is accurate and current
Support email communications such as newsletters, announcements, or event reminders using existing templates and platforms
Assist with light website updates or content coordination as needed
Support basic social media tasks, such as scheduling posts, posting approved content, and monitoring messages or comments for follow up
Coordinate with the Executive Director to ensure social media content aligns with current programs, events, and messaging
Schedule Board and committee meetings and manage related logistics
Prepare agendas, meeting materials, and follow up notes or minutes
Track action items and support follow through after meetings
Perform other administrative and operational duties as assigned, consistent with the scope and level of the position and the needs of the organization
Qualification
Required
High school diploma or equivalent required; some college coursework or relevant certification preferred
Prior experience in an administrative or operations support role, ideally within a nonprofit or small organization
Experience with basic bookkeeping tasks and familiarity with bookkeeping or financial tracking tools
Comfort using common digital tools such as Google Workspace or Microsoft Office, email platforms, shared databases, and scheduling tools
Strong organizational skills with attention to detail and follow through
Clear and professional written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and work independently in a remote environment
Interest in and alignment with Dominguez Dream Academy's mission and work with youth and communities
Preferred
Some college coursework or relevant certification preferred
Experience supporting social media accounts or using social media scheduling platforms is a plus
Benefits
401(k) Savings with employer matching contributions
Medical
Dental
Vision
Health savings account (HSA) with employer contributions
Life
AD&D and disability benefits
Flexible spending account (FSA)
Voluntary benefits
Teladoc
Pet insurance
Paid time off
National employee assistance program (EAP)
Employee referral program
Company
Vanir
With a legacy spanning 60 years, Vanir has established itself as a national leader in program, project and construction management (PMCM), as well as real estate development.
Founded in 1980
201-500 employees
H1B Sponsorship
Vanir has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Growth StageLeadership Team
Dorene Dominguez
Chairman & CEO
Masood Mesbah, PhD, PE
Chief Operating Officer
Company data provided by crunchbase