The Salvation Army USA Central Territory · 8 hours ago
Executive Administrative Assistant to the Divisional Chief of Finance Director
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$59K/yr - $70K/yr
5+ years expThe Salvation Army is dedicated to 'Doing the Most Good' and provides essential services to those in need. They are seeking an Executive Administrative Assistant to support the Divisional Chief Finance Director in managing the Finance Department efficiently, ensuring the organization meets its objectives and mission.
Non-profit Organization Management
Responsibilities
Manages the CFO’s busy calendar and daily schedule
Schedules and supports internal and external meetings for the CFO by sending meeting invites; developing agendas; tracking attendance; and managing logistics (e.g., booking and setting up rooms, technology, and catering) as needed. This includes the Divisional Finance Board (DFB) and the Finance Committee of the Chicago Advisory Board
Drafts, edits, and/or manages design and production of presentation materials and documents, including PowerPoint decks
Prepare written communications and correspondence on behalf of CFO, including research as required
Uploads DFB agenda items to TSAMM
Assist in administering TSAMM as directed by the CFO in required follow-up approvals and next steps
Facilitate monthly corporate credit card expense reports, invoices, contracts, check requests and other documents requiring CFO approval
This position may require occasional travel with the Division
Manage Finance Team calendar(s) for team commitments, events, birthdays, anniversaries and time away from the office
Manage Finance Team storage in collaboration with the Facilities Director to ensure protocol is followed for sending, retrieving and destructing off-site storage items in accordance with policy
Serve as Finance lead in sorting and coordinating incoming mail for Divisional Headquarters in collaboration with Advancement and mail-room staff
Manage multiple tasks/projects with efficiency
Other Duties as assigned
Qualification
Required
Bachelor's degree in human services, business management or related degree preferred; significant related experience may be considered in lieu of a degree
A minimum of five years of professional administrative support experience required
Strong communication and written skills are necessary with the professional expectations of this position
Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications
This position requires a high degree of tact, diplomacy, judgment and confidentiality in dealing with other departments and officers within the Division
Excellent interpersonal skills
Professional demeanor with a high degree of tact and diplomacy
A communication and personal style that is responsive, as well as fosters team relationships, and effectively communicates information
Excellent verbal and written communication skills
A positive attitude and the ability to be flexible in light of changing job situations/priorities
A high level of competency in office management and administration
Company
The Salvation Army USA Central Territory
The Salvation Army is an evangelical part of the universal Christian Church.
Founded in 1865Hoffman Estates, Illinois, US
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase