University of Colorado · 7 hours ago
Department Administrator (Program Assistant I)
Aurora, CO
Full-time
Onsite
Mid Level
$4,450/mo - $5,517.58/mo
4+ years expThe University of Colorado Anschutz Medical Campus is seeking a full-time Department Administrator (Program Assistant I) for the School of Dental Medicine's Department of Restorative Dentistry. This role involves providing comprehensive administrative and technical support to ensure efficient departmental operations in an academic medical environment.
EducationHigher EducationUniversities
Responsibilities
Coordinate, communicate, and troubleshoot department events (i.e., orientation, onboarding, course enrollment, learning opportunities, presentations, catering, etc.) logistics and execution
Use SDM and university business applications and technologies (i.e., Microsoft Outlook Calendar, Zoom/TEAMS, Canvas, Axium, clinic scheduling system, HCM) to coordinate and manage department administrative activities and events (i.e., ordering department materials/supplies, clinic scheduling, department leave and timesheets)
Oversee and manage department specific faculty onboarding and orientation (i.e., scheduling, trainings, communication, documentation) activities, in collaboration, with SDM stakeholders (i.e., human resources, finance, academic affairs, student affairs)
Ensures faculty compliance requirements are current and updated
Learn, manage, interpret, and communicate department, school, and university policies and processes with the department chair and other key stakeholders
Oversee, approve, track, and reconcile department spending (i.e., faculty development funds, travel and credit card transactions, purchase requisitions/orders, dental materials/supplies) and accounting
Learn and use multiple SDM business applications and technologies (i.e., WebAdmit system, SharePoint, department space reservations, Microsoft Office Suite, campus student information systems) to execute assigned administrative responsibilities (i.e., resource, file management, submit program changes university offices and external agencies)
Independently act on incoming inquiries and requests from faculty, staff, students, vendors and the public by collecting and exchanging information, referring and investigating solutions, advising and guiding to resolve complaints and problems and serve as an information source to other departments
Qualification
Required
Four (4) years of general clerical or administrative experience
Substitution: Appropriate education will substitute for the required experience on a year-for-year basis
Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application
Applicants must meet minimum qualifications at the time of hire
Preferred
Five (5) years of general clerical or administrative experience working in an academic/medical environment
Experience processing and reconciling financial information and transactions
Experience working with faculty, staff, and students in a medical or dental environment
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement Plans: State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10% and 21.5% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) – specific amount depends on length of total State of Colorado service
Sick Days: 10/year (360 hour maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
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