The Salvation Army USA Central Territory · 8 hours ago
Accounts Receivable Coordinator
Peoria, IL
Full-time
Onsite
Mid Level
$19.97/hr - $23.96/hr
3+ years expThe Salvation Army is dedicated to 'Doing the Most Good' and provides essential services to vulnerable communities. The Accounts Receivable Coordinator is responsible for managing and coordinating all aspects of the accounts receivable function, ensuring accurate invoicing, collection, and financial reporting.
Non-profit Organization Management
Responsibilities
Prepare, review, and issue invoices for grants, contracts, and program services across multiple entities and funds
Record and apply all incoming payments (cash, checks, ACH, credit, online donations) to the appropriate accounts, programs, and entities
Maintain the AR subledger and reconcile it regularly to the general ledger to ensure accuracy
Monitor receivable balances and aging reports; proactively follow up on overdue accounts
Deposit all cash and checks received on a timely basis
Ensure accurate revenue coding to appropriate funds, cost centers, and programs based on organizational and funder guidelines
Process credit card transactions as authorized by donors
Initiate ACH transfers with supporting documentation on a timely basis
Coordinate with Advancement, Program and Finance departments to verify billing date, deliverables, and grant milestones before invoicing
Assist with month-end and year-end closing activities, including AR reconciliations and deferred revenue analysis
Support grant and contract revenue recognition in accordance with the Salvation Army, GAAP and nonprofit accounting standards
Prepare regular AR aging, collection, and revenue reports for management and program leadership
Utilize and maintain date accuracy within the organization’s Acumatica accounting software
Set up and maintain customer, grant, and funder profiles within accounting system
Ensure documentation for all receivable transactions is complete, accurate, and audit-ready
Assist in the implementation and refinement of AR-related processes and internal controls
Serve as a primary point of contact for receivable inquiries from funders, customer, and internal staff
Collaborate with the Finance and Advancement teams to support the reconciliation of donation and grant receivables with donor databases (e.g., Salesforce, Raiser’s Edge)
Communicate proactively with funders, partners, and vendors to ensure accurate and timely payments
Provide support during annual audits by preparing requested schedules and documentation related to receivables and revenue
Qualification
Required
Associate's degree in Accounting, Finance, or related field required; Bachelor's degree a plus
Minimum of 3 years of experience in accounts receivable or accounting support, preferably in a nonprofit or multi-entity environment
Experience with grant billing, contact invoicing, and restricted/unrestricted funds accounting preferred
Willing to promote the mission of The Salvation Army
A communication style that exhibits the principles and values of the Army as well fosters team relationships and effectively communicates information
Excellent analytical, problem-solving, and organizational skills
High attention to detail and accuracy, procedures, and policies
Strong interpersonal and communication skills, with ability to collaborate across departments
Proficiency in Excel and other Microsoft Office or Google Workspace tools
Ability to manage high transaction volume across multiple funding sources and entities
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
The ability to address multiple projects in a time sensitive manner
The ability to review or proof one's work accurately
Ability to meet month and year-end closing deadlines in a timely and accurate manner
An ability to organize departmental records in a manner so that they can be easily retrieved including a paperless environment
A “hands-on” knowledge of how to effectively work with diversity in workplace
Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors
Preferred
Experience with grant billing, contact invoicing, and restricted/unrestricted funds accounting preferred
Company
The Salvation Army USA Central Territory
The Salvation Army is an evangelical part of the universal Christian Church.
Founded in 1865Hoffman Estates, Illinois, US
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase