Drexel University · 14 hours ago
Legal Assistant
Philadelphia, PA
Full-time
Hybrid
Mid, Senior Level
$22.74/hr - $34.11/hr
6+ years expDrexel University is seeking a Legal Assistant to provide administrative support to the Office of the General Counsel. The role involves managing calendars, preparing reports, assisting with contract management, and maintaining legal files while ensuring a high level of customer service and confidentiality.
Higher Education
Responsibilities
Provide legal assistance including managing calendars, scheduling appointments and meetings, coordinating meeting space, preparing travel arrangements and expense reports, taking messages, preparing correspondence, faxing, copying, and filing as needed
Assist in preparing reports and training materials as well as other special projects as assigned
Provide legal secretarial support to assigned attorneys and, when necessary, to anyone in the OGC
Create, maintain, and organize administrative files, including electronic records, including federal, state, and administrative matters handled internally and by outside counsel
Respond to inquiries on a variety of legal matters and provide general administrative support as needed to any OGC staff member, outside counsel, and clients in legal matters
Work closely with the Assistant Director of Contracts and Records Management
Support the contract management process and communicate with clients accordingly
Conduct research as needed to locate any prior agreements, run comparisons and prepare template contracts and amendments for attorney review
Facilitate communications between attorney and client as needed. Monitor associated deadlines
Provide administrative support to OGC, which includes receiving mail, screening calls and visitors, and serving in a back-up capacity to other administrative staff as needed
Work constructively and responsibly in a team and customer focused manner; provide excellent service to all external and internal customers
Contribute to a team effort and be a model representative of the OGC in all university-wide and community interactions
Assist in the administration of the document management program and the Electronic Discovery initiative in the OGC, including preparation and mailing of litigation hold notices and other matters as needed relating to Electronic Discovery
Handle all matters with sensitivity and confidentiality, privacy, and discretion
Perform other duties as assigned by the General Counsel, or Department Administrator, or direct supervisor
Qualification
Required
Minimum of an Associate's Degree and 6 years of administrative support experience (including 3 years of legal assistance/secretary experience or the equivalent combination of education and work experience. ( Please review the Equivalency Chart for additional information.)
Excellent organizational, interpersonal, proofreading, written and verbal communication skills
Ability to multi-task and prioritize tasks effectively in a high-paced work environment with a high attention to detail
Ability to maintain a high level of customer service, and use excellent judgment when problem solving
Proficiency in Microsoft Office 365 (and its full suite of programs) and Adobe
Ability to be a highly motivated individual, anticipate problems and address them proactively with follow through
Ability to work independently and collaboratively
Ability to maintain a professional appearance and carry out responsibilities in a professional manner
Experience dealing sensitively with matters of a highly visible and confidential nature
Preferred
Minimum of a Bachelor's Degree
Training as (or a skill set of) a paralegal, including working knowledge of retrieving documents from electronic databases and e-filing systems
Experience with document management systems
Company
Drexel University
Drexel is an academically comprehensive and globally engaged urban R1 research university, known for the nation’s premier co-operative education program.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Larry Keiser, PhD
Co-Founder: Education, Learning and Brain Science (E-LaBS) Research Collaborative
Tamara Galoyan
Co-Director & Co-Founder, Education, Learning, and Brain Sciences (E-LaBS) Research Lab
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