Kiawah Island Golf Resort · 5 hours ago
Facilities Systems Operations Manager
Kiawah Island, SC, USA
Full-time
Onsite
Mid Level
3+ years expKiawah Island Golf Resort is a destination for luxury golf and beach vacations near Charleston, South Carolina. The Facilities Systems Operations Manager supports various departments in a fast-paced resort environment, ensuring efficient administrative and operational functions while maintaining high guest-service standards.
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Responsibilities
Provide day-to-day administrative support to the Facilities, Landscaping, and Fleet Maintenance leadership teams
Coordinate departmental schedules, meetings, and project timelines, including seasonal ramp-up and peak operational periods
Prepare reports, internal communications, and presentations related to facility operations, landscaping initiatives, capital projects, and fleet maintenance
Maintain organized records for work orders, permits, warranties, inspections, and regulatory documentation
Assist with departmental budgets, forecasts, and expense tracking for Facilities, Landscaping, and Fleet Maintenance
Process purchase orders, invoices, and expense reconciliations in coordination with Finance
Track costs related to departments, landscaping projects, emergency repairs, and vendor services to ensure budget compliance
Coordinate scheduling and communication with external vendors, contractors, landscaping providers, and service partners
Assist with contract administration, renewals, and service agreements
Ensure vendors meet resort standards, insurance requirements, and safety protocols
Support compliance with local, state, and federal regulations, including safety inspections and audits
Maintain records related to inspections, preventative maintenance programs, landscaping safety procedures, and training
Assist with emergency preparedness documentation, storm readiness, and operational readiness planning
Serve as a liaison between Facilities, Landscaping, and resort departments including Operations, Housekeeping, Golf, Recreations, Transportation, HR, and Finance
Coordinate communication related to facility and grounds projects, outages, closures, and guest-impacting work
Maintain systems such as CMMS, asset tracking tools, landscaping project logs, and work order reporting platforms
Ensure accuracy and timely completion of work orders and maintenance documentation
Identify opportunities to streamline administrative processes and improve operational efficiency across Facilities, Landscaping, and Fleet Maintenance
Qualification
Required
3–5 years of administrative or operations experience within hospitality, resort operations, property management, facilities, landscaping, or a related environment
Combination of office and on-property work in a resort environment
Regular interaction with Facilities, Landscaping, and Fleet Maintenance teams as well as resort leadership and external vendors
Strong organizational skills with the ability to manage multiple priorities in a dynamic resort environment
Excellent communication and interpersonal skills with a guest-service mindset
Strong attention to detail, problem-solving skills, and professional discretion
Ability to work in both office and on-property environments across the resort
Ability to stand, walk, and move throughout the property for extended periods
Ability to navigate stairs, uneven terrain, and operational areas as needed
Ability to lift up to 25 pounds, with or without reasonable accommodation
Ability to use standard office equipment and communicate effectively
Ability to work flexible hours to support seasonal operations, emergencies, or storm readiness
Preferred
Bachelor's degree in Business Administration, Hospitality Management, Facilities Management, or a related field
Experience supporting seasonal operations and high-volume workloads
Proficiency in Microsoft Office; experience with CMMS or facilities/landscaping management systems
Benefits
Exclusive Discounts offered at the Hotel & Villas, 5 Golf Courses, Spa, Restaurants, Recreation and Retail Shops
Employee Meal Program
Employee Trainings and Appreciation Events throughout the year
Recognition Awards and Incentive Events, Peer to Peer Recognition
Leadership & Career Development
Bi-annual Wellness Fair
Free Parking!
Medical, Dental, Vision, Short Term & Long Term Disability, Life Insurance and Vacation Pay - ***available for Full Time employees after 60days of employment.***
401k – ***available after 30 days of employment***
Company
Kiawah Island Golf Resort
Kiawah Island Golf Resort is one of America’s top golf and family vacation destinations.
501-1000 employees
Funding
Current Stage
Late StageRecent News
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