FirstService Residential · 13 hours ago
Administrative Assistant
Aventura, FL
Full-time
Onsite
Mid Level
$23/hr - $23/hr
3+ years expFirstService Residential is a company specializing in property management services. As an Administrative Assistant, you will provide a wide variety of administrative and staff support services related to property management and general business operations.
Property ManagementReal Estate
Responsibilities
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve
Sets up meetings for Board Approval process
Keeps packages updated with new memos and policies as required
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification)
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed
Follows safety procedures and maintains a safe work environment
Other duties as required
Qualification
Required
Associates degree with concentration in business preferred, or equivalent combination of education and experience
Three (3) to Five (5) plus years of related work experience
Computer literacy: Intermediate proficiency in Microsoft Windows software
Must possess strong administrative background
Strong working knowledge of customer service principles and practices
Excellent interpersonal, office management and communications skills
Self-starter with excellent communication, interpersonal and customer service and telephone skills
MUST be Bilingual
Benefits
Your choice of multiple medical plans
Dental
Vision
Time off benefits
Paid holidays
401k with company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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