Pfizer · 6 hours ago
Administrative Assistant, DEI, EF PX, and IC&CE
New York, NY
Full-time
Hybrid
Mid Level
$33.12/hr - $55.19/hr
4+ years expPfizer is a global biopharmaceutical company, and they are seeking an Administrative Assistant to support the Enabling Functions PX and Internal Communications team as well as the Diversity, Equity, and Inclusion team. The role involves managing administrative duties, supporting project coordination, and facilitating effective communication within the organization.
BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine
No H1B
U.S. Citizen Only
Responsibilities
Prioritize and manage key administrative duties in an efficient and timely manner, including expense reports, SOW submissions, meetings/calendar management, and travel arrangements
Provide administrative support to EF PX / IC&CE team members on occasion for meeting planning, scheduling, travel and expenses
Manage the issuing of correspondence on behalf of the CEO mailbox to large colleague audiences, including all colleagues globally. Requires expert knowledge of the OnMessage platform and process, and close coordination with External comms partners and other key internal functions who create content for large colleague audiences
Work closely with colleagues supporting the Office of the CEO and the Chief People Experience Officer to ensure open lines of communication and coordinated efforts around enterprise communications work
Develop and maintain a clear understanding of overall processes to deliver enterprise communications to the organization by utilizing various comms channels, such as email, Teams, and Viva Engage (Yammer). Serve as the team expert on OnMessage and distribution practices
Provide support on occasion to the PfizerWorld intranet site by uploading articles and pulling analytics
Serve as the key contact for the Pfizer eSign system and process
Responsible for issuing PX News email communications and Fuse News articles to defined colleague audiences via OnMessage, working closely with the PX News subject matter experts and IC&CE team member to ensure that the information in distributed accurately and in a timely manner. Provide backup support for PX News Viva Engage (or similar) posts
Provide support to team members across EF PX / IC&CE where needed on key projects
Participate in EF PX / IC&CE meetings, which may include creative brainstorming sessions, PX or internal communications planning, and event planning
Work with EF PX / IC&CE team on coordination of key events such as Blueprint Leaders’ meetings, Pfizer Live, and other ad hoc all-colleague events and engagements
Ability to work on weekends, and/or early mornings to issue key communications from CEO or other leaders, on occasion
Prioritize and manage key administrative duties in an efficient and timely manner, including expense reports, SOW/Invoice submissions, meetings/calendar management, and travel arrangements
Assist in meeting planning, scheduling, and travel arrangements for the Global Chief Diversity, Equity, and Inclusion Officer
Support the Global Chief Diversity, Equity, and Inclusion Officer and their team members on key projects as needed
Participate in meetings and collaborate with the Global Chief Diversity, Equity, and Inclusion Officer team on diversity, equity, and inclusion initiatives
Assist in coordinating key diversity, equity, and inclusion events, such as workshops, training sessions, and diversity celebrations
Help maintain and update diversity, equity, and inclusion related resources, including the Diversity, Equity, and Inclusion Hub, training materials, policies, meeting agenda, and notes
Conduct research and gather data on diversity, equity, and inclusion best practices, industry trends, and benchmarking information
Assist in preparing presentations, speaking remark arrangements, reports, and other materials related to diversity, equity, and inclusion initiatives
Handle confidential and sensitive information with utmost discretion and professionalism
Be available to work early mornings on occasion to support key events
Qualification
Required
High School Diploma or GED
4+ years' experience
Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
Excellent attention to detail, time management, organization, and prioritization skills
Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc
Demonstrated experience coordinating domestic and international travel
Demonstrated verbal and written communication skills
Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Preferred
Exhibits strong writing skills
Able to interact with all levels of the organization and relay information on behalf of IC&CE with tact and confidence
Able to accurately manage and track team financials (budget, projected expenses, payments) and manage project financials and documentation (Statements of Work, POs, invoices)
Strong Microsoft 365 skills (Word, PowerPoint, Excel, Teams, etc.) including formatting capabilities
Able to handle highly sensitive information and situations effectively and with appropriate discretion
Able to organize and prioritize work, meet deadlines, problem solve, be flexible and work independently
Able to identify and follow a set timeline for approval and distribution of information, planning and scheduling
Foster teamwork and collaboration to contribute to a positive workplace
Work well and collaborate with colleagues across the company
Represent IC&CE as a creative, innovative and forward-thinking team that delivers stellar communications information to colleagues
Ability to pivot to different projects, as needed
Works well under pressure
Multi-tasks effectively
Excellent communications professional with proven track-record of success in working with senior leaders and providing stellar, innovative communications support to organizations
Experience with financial/project systems, e.g., SAP, Taulia
Bachelor's Degree
Benefits
401(k) plan with Pfizer Matching Contributions
Additional Pfizer Retirement Savings Contribution
Paid vacation
Holiday and personal days
Paid caregiver/parental and medical leave
Health benefits to include medical, prescription drug, dental and vision coverage
Company
Pfizer
Pfizer is a biopharmaceutical company that discovers, develops, and delivers medicines and vaccines.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$38BKey Investors
Starboard Value
2025-11-21Post Ipo Debt· $6B
2024-10-07Post Ipo Equity· $1B
2023-05-16Post Ipo Debt· $31B
Leadership Team
Albert Bourla
Chief Executive Officer
Ian Read
Chief Executive Officer
Recent News
2026-01-25
Pharma Letter
2026-01-25
Company data provided by crunchbase