Duke University · 3 hours ago
ADMINISTRATIVE COORD
Durham, NC, US, 27710
Full-time
Onsite
Entry, Mid Level
$60K/yr - $87K/yr
2+ years expDuke University is a prestigious academic institution, renowned for its School of Medicine. The Administrative Coordinator will support the Chair of the Department of Anesthesiology by managing communications, coordinating schedules, and ensuring the efficient operation of the Chair’s office.
EdTechEducationHigher EducationUniversities
Responsibilities
Serve as the primary conduit to the Chair, managing extensive time commitments and obligations to ensure the smooth and efficient operation of the Chair’s office
Independently identify and resolve day-to-day operational issues; interpret complex matters; and demonstrate a strong working knowledge of departmental, School of Medicine, and Duke Health policies and initiatives
Address and, when appropriate, resolve departmental concerns in the Chair’s absence
Monitor, prioritize, and screen all correspondence based on complexity, sensitivity, and significance
Act as a confidential liaison with faculty, staff, and university and health system offices
Perform a wide range of advanced administrative duties requiring a high degree of discretion, independent judgment, and confidentiality
Respond to inquiries and requests on behalf of the Chair
Provide highly complex calendar management for the Chair, requiring advanced scheduling, prioritization, and coordination skills
Plan, coordinate, and administer meeting logistics, agendas, and supporting materials
Prepares controls and maintains financial records and budget of the Chair's office, providing quarterly updates on expenses to the Chair
Identify areas for cost savings and improvements on a regular basis
Works with the finance team on varied financial requests as requested by the chair for operational needs
In addition, manages all resources in the Chair's office, including recruitment/retention activities
Plan and coordinate special projects on behalf of the Chair, Chief Administrative Officer, division chiefs, and directors
Coordinate and oversee faculty recruitment visits and major departmental events, working with event coordinator on managing event budgets, select vendors and venues, and negotiating contracts
Collaborate with the Chair, Chair Administrative Officer, Administrative/Human Resources Manager, department directors, and division chiefs to gather, compile, and analyze data supporting departmental and divisional goals, productivity plans, and strategic initiatives
Prepare departmental reports and briefing materials for the Chair
Develop, edit, and update PowerPoint presentations using content generated independently and/or by others
In partnership with the Department Administrative Coordinator, serve as staff liaison to the Departmental Appointments, Promotions, and Tenure (APT) Committee
Compile, verify, and submit required documentation for faculty promotions to departmental HR for processing with the APT Office
Maintain faculty tracking systems and ensure timely scheduling of annual faculty review meetings with the Chair
Supervise and coordinate the work of designated staff, reviewing completed work for accuracy, quality, and adherence to instructions
Recommend personnel actions, including hiring, performance evaluations, promotions, transfers, and leave scheduling
Coordinate domestic and international travel for the Chair, including preparation of detailed itineraries
Ensure timely submission and reconciliation of travel and business expenses; maintain accurate records of receipts and documentation; and serve as a backup approver for departmental charges as needed
Maintain the Chair’s curriculum vitae, manuscripts, journal reviews, and related materials
Organize and maintain accurate hard-copy and electronic files, including correspondence, reports, abstracts, grants, and other documents essential to the efficient operation of the office
Handle sensitive communications with professionalism and discretion, represent the Chair’s office in meetings and communications when needed, Interface with university administration, hospital systems, and professional organizations
Perform other related duties incidental to the work described herein
Qualification
Required
Work requires a general business background, generally equivalent to a bachelor's degree in a business-related field
Work requires 2 years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities
A master's degree in a business-related field may be substituted for 2 years of experience
OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
A wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-23
Sports Business Journal
2026-01-22
Company data provided by crunchbase