University City Housing · 6 hours ago
Executive Assistant
Philadelphia, PA
Full-time
Onsite
Mid LevelUniversity City Housing Company is a Philadelphia-based Property Management Company seeking an organized and motivated Executive Assistant. The role involves providing strategic support to the Managing Director, managing workflows, schedules, and communication, while ensuring alignment with company operations and priorities.
Property ManagementReal EstateReal Estate Investment
Responsibilities
Executive & Operational Support
Partner with the Managing Director on day-to-day oversight of company operations, ensuring alignment with policies, procedures, and priorities
Proactively manage the Managing Director’s calendar, meetings, and commitments, keeping them prepared, on track, and focused
Maintain awareness of upcoming responsibilities, issues, and deadlines; follow up to ensure completion
Meeting & Information Management
Prepare the Managing Director for meetings by organizing agendas, reports, and briefing materials
Present information in a structured, visual, and decision-ready format
Handle sensitive and confidential information with discretion and professionalism
Project & Administrative Management
Support project management efforts, including research, budgeting, vendor analysis, and event planning
Track progress across initiatives to ensure deadlines and deliverables are met
Additional Support
Assist with personal tasks, special projects, and ad hoc needs as they arise
Qualification
Required
Bachelor's Degree from an accredited college or university
Valid driver's license and vehicle required
Highly proficient with Microsoft Office Suite and ability to learn project management tools and other software systems
Flexibility with hours and days worked
Highly organized, proactive, and comfortable taking ownership
Confident working independently while operating as a true partner to leadership
Strong follow-through and attention to detail
Able to translate complex information into clear, visual, and actionable formats
Calm, professional, and adaptable in a dynamic environment
Benefits
Opportunities for professional and personal development and career growth
Comprehensive Health Insurance - Medical, Dental, Vision
Medical & Dependent Care Flexible Spending Accounts (FSA)
Retirement plan – 401(k) with up to 4% employer match
Paid Time Off (vacation, sick, 9 holidays, 2 floating holidays)
Employer-paid Short-term Disability
Voluntary Long-term Disability
Voluntary Life Insurance
Voluntary Hospital Indemnity Insurance
Employee Assistance Program (EAP)
Annual Awards & Recognition
Company Paid Certifications & Licensing
Employee Referral Program
Apartment Discount Available
Company
University City Housing
University City Housing is a real estate agency that provides real estate investment services.
Founded in 1967
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase